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- | | Position: Facilities and Workplace Coordinator

Location:
Richmond Hill, ONAbout CompugenCompugen is Canada's largest privately-owned Technology Ally. To innovate industries, transform businesses, connect communities, and drive meaningful change, we must think bigger, reach broader, and act bolder. Through knowledge, curiosity, and collaboration, Compugen helps organizations delivering experience by design. This is what it means to be human-centered and technology-enabled. Dreaming, designing, and delivering isn't just a mantra for us — it's a way of life. We believe that technology is the conduit, but our people – they are the connection that truly makes the magic happenOur CultureWe are a human-centered culture where we prioritize your well-being and are invested in helping you reach your fullest potential. We're not only focused on achieving our goals — we're dedicated to helping you achieve yours. If you're relentlessly curious, driven to make a difference, and cooperative at the core, then you belong with us.
Position Overview:The Facilities and Workplace Coordinator will ensure the smooth operation of our facilities, acting as the primary point of contact for vendors, deliveries, and facility-related inquiries. In this role, you will also support workplace operations by assisting with administrative and maintenance tasks as required. The ideal candidate brings a strong organizational mindset, excellent customer service, and the ability to multitask effectively.

Key Responsibilities
Facilities Operations
* Serve as a primary point of contact for vendors, contractors, and service providers, coordinating site access, service requirements, and on-site activities.
* Administer and maintain the Facilities work order management system (e.g., Flowpath),



including receiving and reviewing service requests, assigning and coordinating work orders, monitoring status and completion, following up with vendors and internal stakeholders, maintaining accurate records, and ensuring requests are addressed within established service expectations.
* Monitor outstanding and recurring work orders, follow up on unresolved issues, and escalate service concerns or delays to the Facilities Administrator or appropriate stakeholder as required.
* Assist with tracking and reporting on Facilities service activity, including work order volumes, outstanding requests, recurring maintenance issues, response times, and vendor performance.
* Administer workplace access control, including creating, issuing, retrieving, and deactivating access fobs; updating employee, vendor, and contractor access permissions; and maintaining accurate access records.
* Oversee and maintain the visitor sign-in system, supporting secure and accurate tracking of employees, visitors, vendors, and contractors through platforms such as Envoy or Proxyclick.
* Conduct regular facility walkthroughs to identify maintenance, safety, housekeeping, security, and operational concerns and coordinate corrective action as required.
* Coordinate vendor and contractor attendance at facilities, including scheduling service visits, facilitating site access, providing required site information, and following up on completion of work.




* Monitor vendor contracts, preventative maintenance requirements, and service agreements, track performance against established service levels, and escalate deficiencies or service concerns as appropriate.
* Maintain accurate records of facility service activities, vendor visits, work orders, access control changes, and other operational requirements.
* Support the day-to-day operation of Compugen facilities by responding to employee requests, identifying operational issues, coordinating appropriate resources, and communicating updates to affected stakeholders. Maintenance and Compliance
* Coordinate and track routine and preventative maintenance activities, including fire extinguisher inspections, eyewash station maintenance, HVAC servicing, and other scheduled building maintenance.
* Participate in workplace health and safety initiatives, including monthly workplace and warehouse inspections, ergonomic assessments, fire drills, and follow-up on identified deficiencies.
* Support facility compliance with applicable company policies, ISO requirements, health and safety requirements, and other regulatory or operational standards, including preparation for internal and external audits.
* Monitor building systems and facility conditions, including lighting, HVAC, plumbing, security, and other building infrastructure, coordinating with contractors and vendors to address deficiencies.
* Maintain required inspection, maintenance, and compliance records and assist with tracking corrective actions through to completion.
* Communicate scheduled maintenance, service interruptions, outages, construction activities, and facility projects to employees and internal stakeholders to minimize operational disruption. A

📌 Facilities and Workplace Coordinator (Richmond Hill)
🏢 Compugen
📍 Richmond Hill