Assistant Project Manager – Operational & Move Readiness

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Overview

At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built workplace. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together. We are 18,000 projects and counting – improving lives and helping shape the growth of sustainable, progressive and inclusive communities.

Your role

The role includes leading operational readiness, transition planning, and move management outcomes, and involves facilitating service and user groups to advance our clients strategy, project vision and operational goals. This role spans all industries, especially Healthcare, Post‑Secondary, Corporate Offices, etc., and involves clients from across the nation. The successful candidate will be comfortable interacting with contractors, clients, consultants, and will identify, define, organize, and implement all deliverables and tasks required for the operational planning, activation, and occupation of new or existing facilities in a logical, timely, safe and cost‑effective manner, ensuring consistent application of corporate priorities and principles.

Responsibilities

- Coordinate project requirements through user group meetings, scheduling of project activities, and developing overall operational readiness and transition schedules.




- Interact with consultant teams in the development and coordination of project documentation and implementation requirements.
- Develop project documentation, tender and procurement documents for movers and other resources as required.
- Use Microsoft Office Suite, Adobe, Microsoft Project and other software programs to prepare spreadsheets, databases and documents.
- Lead the review of standard client programs and policies.
- Develop strong client relationships and act as the team’s representative and the client’s single point of contact throughout the project to achieve the client’s goals and objectives.
- Support the development of an operational readiness plan that meets the client’s needs and leads to success on day one of operations.
- Coordinate stakeholder engagement and consultation processes and develop options and strategies for key government projects.
- Lead and coordinate working groups and project teams, develop project plans and options, identify and assess challenges, limitations and opportunities while mitigating risk to our clients.
- Work on a number of facilities and building project moves varying in size and scope.
- Attend on‑site moves, ensuring management of client and move team resources, addressing issues and deficiencies on behalf of the client.
- Develop standardized documentation to be used as a baseline approach for proposals, proponent interviews,



project execution and close‑out.
- Assist with developing scope narratives and pricing for proposal responses to all industry sectors.
- Select and organize project teams in consultation with clients, and establish levels of authority and lines of communication.
- Lead the control of project‑related documents and deliver all work in accordance with Colliers Project Leaders Quality Management System and procedures.
- Chair project meetings, where appropriate, to resolve issues and coordinate between multiple stakeholders.
- Regularly report on project status by means of schedule updates, meeting minutes, financial records and other reports.

Qualifications

- A minimum of 2-3 years of experience planning and successfully implementing change management initiatives and/or executing moves for clients.
- Experience leading change and project management initiatives within interdisciplinary teams.
- Clinical experience in an acute healthcare facility is an asset.
- A university degree or diploma in Architectural Technology, Interior Design or Business Administration (or equivalent combination of academic and practical experience).
- PMP and Lean Green Belt certification is considered an asset.
- Proactive with a proven ability to manage multiple, competing priorities, achieve results and advance work plans.
- Excellent analytical, organizational, problem‑solving and critical‑thinking skills.
- Excellent leadership, project management, change management and conflict resolution skills.
- Excellent interpersonal skills with demonstrated ability to build effective relationships, promote collaboration and reach

📌 Assistant Project Manager (Toronto)
🏢 Colliers Project Leaders | Canada
📍 Toronto