At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain the best faculty and staff, and to foster an inclusive community which values the strengths, perspectives and contributions of each individual. McMaster’s profile and stature has evolved to one of the Top 100 Universities in the World and recognition as Canada’s Most Research Intensive University. McMaster is a diverse and complex institution, home to almost 30,000 graduate and undergraduate students who study across six faculties and employing approximately 14,000 individuals annually in more than 20 unique employee groups. McMaster has been continuously recognized as one of the top employers in the Hamilton / Niagara region, and one of Canada’s Top Diversity Employers.

About Human Resources

Human Resources Services is committed to delivering people and culture solutions that advance McMaster’s vision, mission and strategic priorities. By providing impactful programs, expert HR counsel, and trusted partnerships, HR team members strive to optimize workforce strategy, inclusivity and operational efficiency, while advancing HR excellence.

Our HR Vision: To advance a healthy, safe, and inclusive culture that inspires a diverse and talented McMaster community to contribute to a Brighter World.

Our HR Mission: We cultivate a community in which every employee’s experience is that of acceptance, inclusion, belonging, and meaningful connection with the University’s mission and institutional priorities. We do this through our following four Strategic Pillars:

- Championing University People and Culture
- Collaborating with our University and Community Partners
- Advancing Service Delivery and Operational Excellence




- Promoting Learning, Development and a Growth Mindset

Reporting to the Program Manager, Payroll Compliance and Control, the primary purpose of this position is to assist in the processing of payroll and HR related functions. In addition, the HRIS Payroll Coordinator will be primarily responsible for the following items:

- Performing various HRIS functions including manual system updates, pensioner payroll processing, payroll remittances and reporting.
- Coordinating data integrity projects including audits, analysis, corrections, and process documentation.
- Maintaining the HR Department Budget Table and the accurate distribution of Pay to GL information.

Payroll:

- Responsible for day-to-day activities related to processing numerous bi-weekly payrolls, monthly pensioner payroll and related GL processing, including administration and coordination of off-cycle processing.
- Prepares and files Records of Employment (ROEs) with Service Canada for employees who terminate or experience an interruption of earnings.
- Ensures serial numbers are attached to completed ROEs within the HRIS.
- Accountable for the semi-monthly cheque deposit process including maintaining documentation for reconciliation and audit purposes.




- Performs taxable benefit and garnishment processing and other pay related activities in accordance with applicable legislation and directives.
- Ensures data integrity by running, reviewing and analyzing pay processing audit reports and other ad hoc audits, and by proactively resolving errors and warnings within appropriate payroll deadlines.
- Enters payroll data into the HRIS including the setup of special premium payments, voluntary and involuntary deductions, and additional pay records.

HRIS:

- Creates current positions within the HRIS, ensuring attributes are correctly aligned with current rule matrices and other position management principles.
- Participates in validation and cleanup of data in the HRIS to maintain data integrity.
- Demonstrates an understanding of payroll, benefit and pension provisions to ensure transactions are processed accurately.
- Performs various manual HRIS function including ad hoc data entry, data corrections, and collection and formatting of data for upload into the HRIS.
- Enters, updates and audits information related to payroll distribution ensuring allocation to the appropriate general ledger in the HRIS Department Budget Table.
- Accountable for verifying data, executing eForm processes, reporting discrepancies, and recommending resolutions across HRIS modules, considering impacts on other modules.
- Confer with, or elevate matters to, senior level team members as appropriate

Additional Responsibilities:

- Researches best practices and makes recommendations for improvements to McMaster’s payroll processing procedures.
- Participates in the completion of special projects as assigned.
- Supports initiatives related to payroll and HRIS and its functionality.

Qualifications

📌 HRIS Payroll Coordinator (Canada)
🏢 McMaster University
📍 Canada