Salary Details

The salary range for this position is CAD $32.44/Hr. - CAD $46.64/Hr.

Job Summary

Come work as a Contracts Coordinator, Facilities, Real Estate & Regional Strategic Development Initiatives with Vancouver Coastal Health (VCH)

Reporting to the Manager of Contracts and Optimization, Facilities, Real Estate and Regional Strategic Development Initiatives, at Vancouver Coastal Health (VCH), the Contracts Coordinator is responsible for overseeing and optimizing contract management, procurement processes and specific projects across the organization. The Contract Coordinator works closely with VCH operations supervisors, managers, directors, financial planning and operations, and various VCH team members, contractors/consultants and external agencies/vendors promoting consistency in management practices in obtaining the best value and excellence in our contracted services and projects. The Contracts Coordinator works with the Manager of Contracts and Optimization and independently to communicate with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships, as well as Facilities contract management.

This work is aligned with VCH’s people-centred values and focused on advancing Indigenous Cultural Safety, anti-racism, equity, diversity, and inclusion.

As a Contracts Coordinator, Facilities, Real Estate & Regional Strategic Development Initiatives with Vancouver Coastal Health you will:

- Conduct data analysis by utilizing a variety of data manipulation and management techniques and conducts statistical and financial analysis by compiling information, analyzing and interpreting the data and reporting on the findings.




- Provide contract coordination on a day to day basis updating the Contract Management Database (CMD), tracking contracts, procurement, specific projects working closely with VCH Facilities, Real Estate & Regional Strategic Development Initiatives staff departments and other departments including Provincial Health Services and Construction Procurement:
- Update the CMD with new contracts, amendments and service provider contact information;
- Assist with locating contract documents that have been sent out for signature or making small edits in the contract record;
- Coordinate and track all contracts throughout the signatory process and undertake follow up activities;
- Coordinate contract compliance processes and activities;
- Verify service provider compliance with insurance, WorkSafeBC and criminal record check requirements;
- Identify areas for improvement to current processes;
- Ensure data integrity for the CMD;
- Support development and delivery of education and training;
- Coordinate regional contracts in conjunction with Facilities Management team support;
- Ensure on an ongoing basis contract records are maintained as fully as possible liaising with contract owners regarding details;
- Undertake an audit of current contract records and clean up records as far as possible;




- Act as an initial point of contact for regional contracts and support managers with the creation of their contracts;
- Identify issues and opportunities for further developing support for regional contracts;
- Provides a range of key administrative support and coordination to the Manager supporting activities during the contract lifecycle;
- Assemble contracts upon receipt of information from contract advisors or others including reviewing and compiling contract schedules;
- Maintain and update service provider information and undertake annual requests for recent information.

- Update CMD with financial, procurement and contract information as and when required during the year.
- Coordinate annual follow up for purchase orders, costing, contract renewals, costing for financial statements.
- Identify areas of improvement;

- Ensures compliance with contract terms and conditions and resolves or refers billing/invoicing, insurance and financial reporting issues;
- Assists in the development and maintenance of a Contract Registry system by assuming the lead role in ensuring contract files are current and accurate for the routing, tracking and filing of service provider contracts;
- Registers contracts annually by filling out appropriate documentation, ensuring information is accurate, and sending it to the appropriate area.

- Provide day to day administrative management of contracts, procurement and specific construction projects as required.
- Triage information received and ensure emails/telephone calls are responded to and/or forwarded to Manager of Contracts & Optimization in a timely manner:

- Secondary support and administration on vario

📌 Contracts Coordinator, Facilities, Real Estate (Vancouver)
🏢 Vancouver Coastal Health
📍 Vancouver