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Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an setting that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us





Department: Pacific Link

Reports to: Vice President (specific portfolio or department to be assigned upon hire)

Worker Type: Employee

Schedule Type: Full-Time

Work Setting: In-office

Number of positions: 3

Trans Mountain is seeking multiple Executive Assistants to provide senior-level administrative, coordination, and operational support to Vice Presidents across various portfolios and departments within Pacific Link. Successful candidates will be assigned to a specific Vice President and portfolio/department during the hiring process, based on organizational needs and business requirements. The Executive Assistant will help manage executive priorities, information flow, and day-to-day office operations.

The Executive Assistant manages complex calendars, meetings, travel, correspondence, executive materials and confidential matters, enabling the assigned Vice President to focus on key business priorities and timely decision-making. The role works across leadership teams, corporate functions and relevant internal and external stakeholders to anticipate requirements, coordinate deliverables, track commitments and maintain effective executive-office continuity.

Key Responsibilities

Executive Calendar and Priority Management

- Manage the assigned Vice President’s complex calendar, meetings,



travel and daily commitments, balancing competing demands and protecting time for priority business matters.
- Triage requests, correspondence and emerging issues; assess urgency, preparation needs and appropriate routing while handling sensitive matters with discretion.
- Anticipate executive requirements and coordinate schedules, materials, logistics and follow-up to support timely decisions and effective execution of priorities.

Meeting and Leadership Team Coordination

- Coordinate executive, leadership team and governance meetings, as applicable, including schedules, agendas, briefing packages, presentations, minutes or records of decision, and follow-up actions.
- Track decisions, commitments and action items and follow up with accountable contributors to support timely completion.
- Coordinate leadership routines, planning sessions, workshops and team events and ensure meeting materials are complete, accurate, appropriately reviewed and distributed on time.

Executive Communications and Document Support

- Prepare, format, proofread and coordinate executive correspondence, reports, presentations, briefing notes, decision materials and meeting documentation.
- Consolidate inputs from functions and stakeholders into clear, concise and professionally presented materials aligned with corporate and project standards.
- Maintain confidential executive records, distribution lists and information repositories with appropriate version control, accessibility and retention.

Stakeholder and Cross-Functional Coordination

- Serve as a key liaison among the assigned Vice President, leadership team, corporate fun

📌 Executive Assistant to Vice President (Calgary)
🏢 Trans Mountain
📍 Calgary