Administrative Assistant to the AVP & CIO

Competition No.

Competition No. Posting Date October 14, 2026

Category

Closing Date

Full-Time Replacement Term (35 hours per week) MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week). October 27, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 55 programs to more than 21,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.





MacEwan University is seeking an Administrative Assistant to the AVP & CIO for a full-time 18-month replacement term opportunity with the Information Technology Services department.

Reporting to the Senior Manager, Business Operations, the Administrative Assistant is responsible for providing high-level, comprehensive administrative support to the Associate Vice President, Information Services and Chief Information Officer (AVP), Information Technology Services (ITS) Leadership team, and other areas of ITS as required, ensuring that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality and professionalism. Responsibilities include coordinating the AVP’s calendar and schedule, developing efficient and effective systems and procedures to ensure smooth operations of the AVP’s office and broader ITS department, preparing and distributing communication materials, managing logistics and other general office administration activities.

Key responsibilities include:

- Working as part of the IT Business Operations Team, the Administrative Assistant establishes and maintains effective organizational practices and procedures for the Office of AVP, Information Services and CIO; including the development of guides and business workflow documents;
- Coordinating special events and activities and guests on campus on behalf of the AVP and ITS leadership team;




- Scheduling and coordinating IT Business Operations Team meetings, tracking action items, coordinating strategic meetings;
- Providing administrative support for the AVP and the Senior Manager, IT Business Operations;
- Reconciling purchasing card transactions for ITS leaders and supports staff with expense reconciliation as required;
- Ordering and maintaining office supply inventory;
- Ensuring critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the ITS portfolio and priorities of the Office of AVP, Information Services and CIO; and
- Researching and preparing background materials and developing/drafting correspondence, written responses, and documents (e.g. briefing notes, memos to VP and President’s Offices, etc.).

Skills

You will have:

- Excellent time management, organizational and prioritization skills;
- The ability to work with confidential information and to exercise judgement and discretion;
- The ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision;
- Effective problem-solving skills with keen attention to detail;
- Customer service skills along with excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University;
- Strong verbal and written communication skills with a qualified and friendly approach;
- Demonstrated flexibility, easily adapting to changing priorities;
- Strong proofreading and editing skills;
- The ability to create professional reports and correspondence;
- Resourcefulness, with

📌 Administrative Assistant to the AVP (Edmonton)
🏢 MacEwan International
📍 Edmonton