Assistant Manager (Payroll, Benefits and HRIS)

Perm. Full-Time Head Office, Toronto, ON, CA

4 days ago Requisition ID: 1477

Salary Range: $76,090.00 To $88,280.00 Annually

Helping kids, families and communities thrive since 1932.

Assistant Manager, Payroll, Advantages & HRIS

Permanent Full Time

HOURS OF WORK: 35 Hours/Week

START DATE/TERM: Immediately

NUMBER OF POSITIONS: 1

VACANCY: New

REPORTS TO: Manager, Payroll, Benefits & HRIS

POSITION SUMMARY:

This position collaborates closely with the Manager, Payroll, Benefits, and HRIS to oversee the Agency’s Payroll, Benefits, and Human Resources Information System functions, and provides leadership to front-line payroll staff.

The Assistant Manager is responsible for ensuring effective and efficient management of all day-to-day, monthly, and annual payroll and benefits operations, delivering timely and accurate full-cycle payroll processing for over 500 salaried and hourly employees (both unionized and non-unionized). This role also plays a key part in supporting the continuous improvement of Macaulay’s payroll, advantages, and HRIS practices and procedures.

The Assistant Manager, Payroll, Benefits, and HRIS serves as a member of the management team.

Payroll

- Reviews and approves accurate and timely processing of semi-monthly salary and or biweekly hourly payrolls and grant/special payments according to predetermined schedules, Collective Agreement, Agency Policies, and applicable current legislation.
- Delivers back-up support to payroll team to prepare full cycle payrolls (salary and or hourly) according to predetermined schedules,



maintaining compliance with current legislation and collective agreement.
- Supports year-end preparations and reconciliations and preparation of various reports/forms required from federal, provincial and municipal government departments.
- Provides review and analysis of payroll processes for compliance, effectiveness and efficiency. Develops, documents and implements payroll processes ensuring internal controls.
- Supports year-end Agency audit

Benefits and Pensions

- Participates in regular plan reviews and plan enhancements.
- Supports ongoing staff education regarding the benefit and pension plans.
- Assists with staff inquiries related to payroll, benefit, and pension with a high level of customer service, coordinating with external parties when necessary.
- Provides basic interpretation of the collective agreement, Agency policies and plans as it relates to benefits and pension.

Human Resources Information System (ADP Workforce Now)

- Reviews and approves Confirmation of Employment letters for front line staff
- Coordinates the continuous improvement of the HRIS and the use of HRIS to achieve efficiencies and better management of payroll and HR processes across the agency.
- Generates recurring reports and special reports as requested




- Responds to employee inquiries and provides HRIS user support.
- Supports the development and delivery of training to end users to support application utilization and enhance the use experience.
- Troubleshoots HRIS issues and works to resolve identified issues

General

- Attend agency staff meetings and training, team meetings and special events.
- Maintain optimal attendance at work.
- Work evenings and weekends when required.
- Work in compliance with all applicable regulations and laws
- Comply with all Macaulay policies, practices and quality standards.
- Work to further Macaulay’s mission, vision, values and strategic directions.
- Perform other tasks as delegated or assigned

QUALIFICATIONS

- Bachelor’s degree or diploma in Business, Accounting, Human Resources, or related field (Preferred)
- Payroll Compliance Practitioner (PCP) certification
- Payroll Leadership Professional (PLP) certification (Preferred)
- Minimum 5 years of experience handling full-cycle payroll, benefits and pension administration, and HRIS and payroll software (ADP Workforce Now preferred)
- Experience in a leadership or supervisory role
- Proven intermediate to advanced technical skills utilizing Microsoft Office Suite
- Experience working in a unionized environment and administering a collective agreement is an asset
- Strong organizational capabilities to manage multiple projects with the ability to multitask and prioritize effectively
- Proven ability to effectively develop, organize and maintain data management systems

SALARY: Assistant Manager, Payroll, Ben

📌 Assistant Manager (Toronto)
🏢 Macaulay Centres for Children
📍 Toronto