Are you an organized, people-focused HR professional who enjoys keeping important work moving? Group23 is looking for a Human Resources Coordinator to support the full employee lifecycle and provide consistent, responsive service to candidates, employees, and leaders.

In this role, you will be the operational hub for recruitment, onboarding, employee documentation, routine employee support, HR workflow tracking, HRIS administration, and offboarding. You will help maintain accurate records, create a consistent employee experience, and improve practical HR processes that support Group23's continued growth.

What We Offer

Join a purpose-driven organization committed to raising the standard of sports medicine in Alberta. You will work closely with managers, employees, and operational leaders in an environment that values service, accountability, collaboration, and continuous improvement.

Some of our perks:

- Inspiring teammates and a values-driven work environment
- A broad role with meaningful involvement across the employee lifecycle
- Strong collaboration with managers and operational leaders
- Competitive compensation and benefits package
- Professional growth through practical HR experience and EOS-based operations
- The chance to grab tickets to see your favourite teams in action

Position Summary

The Human Resources Coordinator is accountable for timely recruitment coordination, onboarding, employee documentation, routine employee service, workflow tracking, HRIS administration, and day-to-day HR coordination. The role ensures approved processes are followed; open work does not stall, and records remain complete, accurate, and appropriately maintained.





This position works independently within approved processes, collaborates closely with managers and the Chief Financial Officer, and escalates matters requiring interpretation or involving employee relations, legal, financial, privacy, or reputational risk.

Duties and Responsibilities

Recruitment & Candidate Coordination

Create and post approved job advertisements and maintain applicant tracking.

Screen resumes, complete pre-screen interviews, coordinate formal interviews, and communicate with candidates.

Coordinate candidate rejections, verbal offers, and formal offer follow-up.

Prepare standard offers using approved employment terms and job descriptions and obtain manager approvals and signatures.

File completed recruitment and offer documentation in approved systems.

Onboarding, Changes & Employee Documentation

Launch onboarding in the HRIS platform, issue welcome communication, track completion, and coordinate orientation and first-week activities.

Confirm approved employment details are complete before payroll setup and follow up on missing information.

Track 30-, 60-, and 90-day check-ins and follow up with managers as required.

Coordinate job description creation and amendments, approvals, employee communication, SharePoint version control, and personnel filing.

Receive approved change requests, prepare standard change letters,



obtain digital signatures, communicate documents, and confirm payroll notification.

Offboarding & Lifecycle Completion

Coordinate standard offboarding actions and communication from notice through employment closing.

Launch offboarding in the HRIS platform and coordinate resignation acknowledgements, final documentation, system handoffs, and workflow closure.

Facilitate standard exit interviews and summarize themes for leadership and department managers or leads.

Escalate sensitive, complex, or risk-based matters to the Chief Financial Officer.

Employee Service, Programs & Communication

Act as the first point of contact for routine employee questions and elevate matters requiring interpretation or involving serious concerns.

Support managers with routine coaching-process coordination and documentation follow-up.

Coordinate the staff satisfaction survey, performance review cycle, meeting logistics, and follow-up actions.

Support benefits administration through employee communication, documentation, enrolment information, and approved changes, coordinating with payroll as required.

Maintain accurate recruitment, onboarding, change, and offboarding trackers and ensure open work does not stall.

Maintain approved SharePoint and HRIS records within assigned workflows and follow naming and retention standards.

Prepare HR meeting notes, recurring reports, metrics inputs, and project tracking updates.

Identify process gaps, document standard operating procedures, and support workflow improvements that create capacity for Group23's growth.

Knowledge, Skills, and Abilities (KSAs)

📌 Human Resources Cordinator (Calgary)
🏢 Rise People
📍 Calgary