Job Description : Job Title :Administrative Assistant, Community Services

Posting Start Date :1/14/25

Posting Date :**01/14/2025

Closing Date :**01/27/2025

Requisition ID :**1438

Title :**Administrative Assistant, Community Services

Branch :**Support

Service :**Community Services

Salary :**74,046.00 - 79,486.00 per annum

Status : Job Type :Full time, R/T: Temporary

Openings :**1

Location :**Community Safety Village

Position Purpose

The purpose of the position is to provide administrative and clerical support, including research and database management services to the incumbent assigned area, and acts as a credible information source for various bureaus and personnel within Community Services.

Major Duties & Responsibilities

Receive and disseminate letter file requests and follow up to ensure that files are completed and closed. File, sort, scan and organize electronic and physical files. Word process, photocopy and disseminate memos, letters and reports. Sort and disseminate incoming mail and record responses. Maintain office supplies and equipment by taking inventory, ordering and receiving supplies and organizing and maintaining supply room; maintain service and supplies for office equipment (faxes, printers, etc.) Schedule meetings, meeting rooms for unit members. Respond to internal inquiries and requests for information, take messages and direct calls. Take minutes at meetings as required. Gather and research recruit information requested by Supervisor. Take minutes at meetings as required.



Maintain correspondence, information and confidential personnel files against retention schedule. Prepare statistical reports as required. Track notebooks and input into inventory system. Conduct queries on systems. Track and process monthly credit card expenses for all major credit cards issued to Unit members. Provide administrative coordination for special events.

Mandatory Qualifications

Successful completion of post-secondary education in business, office administration. Equivalent experience would be considered in the absence of required education. Minimum of 6 months of progressive office administration and clerical experience.

Preferred Qualifications

Problem solving abilities in order to prioritize a multitude of tasks from various members of the unit and deal with incoming inquiries from YRP members, Auxiliary and Volunteer members, other agencies, and members of the public. Communication and interpersonal skills to interact with YRP members, other police services and outside agencies, schools, auxiliary unit members, and members of the public in order to take messages, refer to the appropriate party or explain and exchange information and answer straightforward inquiries. Organizational and planning skills and ability to complete a multitude of tasks simultaneously. Customer service skills and ability to deal with calls of a sensitive nature. Quick response and judgement skills

How to Apply

Please submit your cover letter and resume as one PDF document,

📌 Administrative Assistant, Community Services (Whitchurch-Stouffville)
🏢 York Regional Police
📍 Whitchurch-Stouffville