Administrative Secretary to the Deputy Minister : AYD Administrative Secretary to the Deputy Minister

Regular/full-time

Various Departments

Deputy Minister

Winnipeg MB

Advertisement Number: 45053

Salary(s): AYD $57,950.00 - $68,257.00 per year

Closing Date: March 23, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM

Duties : Reporting to the Deputy Minister, these positions function as the administrative assistant to the Deputy Minister. Incumbents are expected to work independently and are responsible for providing highly skilled and confidential administrative services including managing the Deputy Minister’s calendar, scheduling meetings, processing correspondence to and from the Deputy Minister’s office, as well as preparing reports and submissions.

Qualifications: Essential :

- Extensive experience providing administrative and secretarial support to executive and senior level staff
- Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support
- Experience working in a high-volume administrative environment with consistently shifting priorities
- Excellent written communication skills, with the ability to draft, format,



edit and proofread correspondence on behalf of senior level staff, with excellent attention to detail
- Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive information and documentation
- Experience coordinating the flow of incoming and outgoing correspondence while setting up/maintaining both physical and digital filing systems
- Strong interpersonal and verbal communication skills to interact professionally with a variety of executive and senior level staff, while building strong working relationships
- Proven organizational and time management skills to prioritize workloads and effectively manage deadlines
- Ability to work independently and take initiative, while managing unexpected changes or last minute requests
- Experience in Microsoft Office, including Word, Excel, Outlook and PowerPoint

Desired :

- Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)
- Post secondary education in office administration is an asset
- Experience working with The Personal Health Information Act (PHIA) and The Freedom of Information and Protection of Privacy Act (FIPPA)

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must be able to provide and maintain a criminal record check. Additional checks may be required depending on the position
- Must be able to work overtime as required
- Advertisement # 45053
- Talent Acquisition
- Human Resource Services
- 600-259 Portage Avenue
- Winnipeg, MB, R3B 2A9
- Phone: (phone hidden)
- Fax: (phone hidden)

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

📌 Administrative Secretary to The Deputy Minister (Winnipeg)
🏢 Manitoba Government
📍 Winnipeg