POSITION OVERVIEW

This role will work on both finance administration and grant program coordination. We require someone with 3+ years experience in finance/bookkeeping , strong administrative skills, excellent communication skills, client relations skills and project management. Experience with the non-profit industry is an asset.

GENERAL RESPONSIBILITES

Finance Administration

- Input and management of day-to-day bookkeeping and accounting records using a fund (project)-based approach.
- Maintain accounting records electronically and physically as required
- Prepare CRA charitable tax receipts according to regulations.
- Prepare reports for annual audit and semi-annual GST returns.
- Track fund balances and distributions,and translate into accounting records (reconciling changes in investments and changes in donor funds).
- Prepare monthly fund holder statements
- Assist in preparing reports for annual budgeting
- Stay up-to-date on CRA rules as they impact the Foundation and in particular, receipting, donations, specified gifts and fund accounting.
- Provide support to the Co-Executive Director, Finance; the Treasurer; and the Finance and Investment Committees. Assist in providing quarterly board reports.
- Assist the Co-Executive Director, Finance with the preparation of fund agreements as required.

Grant Coordination

Coordinating an innovative and accessible granting program. Responsible for coordinating all aspects of the granting cycles, including but not limited to:

- Manage the grants’ administration such as updatingthe grant portal, running reports, and other related work
- Coordinate, facilitate and plan Grant Committee meetings including volunteer management
- Outreach to local charities and non-profits




- Work with donors on their granting.
- Assists with Foundation events as needed and other duties as assigned.

COMPETENCIES

The position requires a highly organized individual with excellent communication skills, client relations, technical/software skills, and office administrative experience.

- Results-oriented with proven expertise in financial reporting, automated financial systems, compliance, following procedures for internal controls, designing and implementing processes to increase the efficiency of a growing organization.
- Rigorous and analytical thinking, able to balance the big picture and maintain necessary attention to detail.
- Excellent communication skills including written, presenting and when dealing with clients, partners and other stakeholders.
- Self-disciplined, self-starting style, accustomed to working independently.
- Strong proficiency in office technology such as Microsoft, Zoom, and other cloud based CRM systems
- Passion for community service and the charitable sector.

EXPERIENCE AND EDUCATION

- Three years or more in progressive accounting and/or bookkeeping.
- Working knowledge of CRM type platforms such as Foundant Community Suite or other online granting solutions is an asset.
- Project management and/or event experience.
- Experience in the non-profit industry an asset.
- Familiar with the North Shore. Ideally living in West Vancouver,



Squamish Nation, North Vancouver or Lions Bay.

WORKING CONDITIONS & TERMS

This is a permanent, in-person, part-time position (22.5 hrs per week) that works 3 days Monday, Tuesday and Thursday or 4 shorter days Monday to Thursday. The role is based in the Foundation office, which is located in West Vancouver. Remuneration will commensurate with experience. Salary range is $40,000-$43,000 per year ($34.19-$36.75/hour) plus benefits including extended health and RRSP matching program.

Accessibility

West Vancouver Foundation’s office is located in a small, open-concept house, on the second floor, accessed via stairs, with one, gender-neutral washroom. We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. We welcome applicants from all communities.

Job Types : Part time, Permanent

Pay: $40,000.00-$43,000.00 per year

Expected hours: 22.5 per week

Benefits :

- On-site parking
- RRSP match

Ability to commute/relocate:

- West Vancouver, BC V7T 2S9: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Did you include a video or cover letter?
- Have you worked as a bookkeeper?

Experience :

- non-profit: 1 year (preferred)
- Bookkeeping: 3 years (required)
- Client Relations: 1 year (required)

Work Location: In person

Application deadline: 2025-08-22

📌 Bookkeeper & Grants Coordinator Part-time (West Vancouver)
🏢 West Vancouver Foundation
📍 West Vancouver