Description

Created with a transformational gift from the Hunter Family Foundation in 2017, the Hunter Hub for Entrepreneurial Thinking (the Hunter Hub) is UCalgary's community innovation hub that transforms lives and economies through fostering entrepreneurial thinking in students, faculty and the community. Our mission is to create and support game-changing innovators and accelerate their ideas from conception to impact. Located in the President's office, the Hunter Hub contributes directly to the University of Calgary's strategic vision to be the most entrepreneurial University in Canada.

Reporting to the Senior Manager, Operations of the Hunter Hub, and working collaboratively with internal stakeholders and external partners, the Operations Coordinator will play a key role in ensuring the operational efficiency by supporting key operational and financial processes, which include, for example administrative assistance for program intake and financial processing, data support and reporting related to programs, events and membership, facilities and access control, and IT support. This is a key role for delivering on the operational objectives of the Hunter Hub's plans to grow our impact in entrepreneurial thinking and innovation.

This position works within the framework of the UCalgary policies and procedures and will reconcile all University polices and procedures to the Hunter Hubs policies and procedures to ensure the University's requirements are met. Working closely with the Hunter Hub's Operations and Programs teams, the operations team will deliver excellence across business, administration, finance, facilities, IT, data, program onboarding logistics and operations.

Success in this role is defined by independently and proactively coordinating effective and effective operational execution of financial,



administration, facility, IT, data and administrative program support matters for the Hunter Hub and building and improving processes and procedures when necessary. The role requires a self-starter with outstanding organizational skills, judgement, accuracy and speed of delivery.

This position will be in a fast-moving, innovative environment with a high volume of visible, complex work. There will be competing demands based on multiple deadlines and the position must communicate regularly with many stakeholders with a high degree of professionalism.

As a member of the Hunter Hub team, the Operations coordinator deals with confidential information and requires the ability to exercise discretion and judgement concerning the effective management of information.

This is a two-year term position with possibility of extension.

Work hours are 8:30am-4:30pm; the position may occasionally involve flexible work hours (i.e. early mornings, weeknights, weekends) to accommodate Hunter Hub operational needs.

Summary of Key Responsibilities (job functions include but are not limited to): Operational Administration & Program Support

- Support the workflow and the smooth operations involved in coordinating the day-to-day operations activities of the Hunter Hub for Entrepreneurial Thinking
- Work to establish best practices and support revisions of the Hunter Hubs systems and procedures,



continually improving the effectiveness of the Hunter Hub, providing input on methods, scope, timing, and resources needed
- Review, track and organize incoming/outgoing operational and financial correspondence to identify priority items, and respond to requests in a timely manner
- Interact frequently and independently with senior administrative staff and key stakeholders to coordinate activities central to the Hunter Hub team mandate
- Administer applicants, verifying eligibility, coordinating approvals and maintain accurate award records
- Serve as point of contact for applicants regarding payment status, scholarship documentation and program requirements
- Maintain accurate financial and applicant records within internal systems, ensuring data integrity and confidentiality
- Provide other administrative support; within a team environment, for assigned projects (support events and/or reception as needed)

Financial Administration

- Support the financial aspects of all Hunter Hub programming, events, and partnerships, including:

- assess vendor or partnership contracts/agreements

- set up new vendors

- reconciliation of program payments to vendors and/or participants

- facilitate & track program related payments

- program applicant onboarding

- Complete payment process and funds transfers to vendors, participants, and/or partners

- Administer all financial transactions for the Hunter Hub projects, including but not limited to student, vendor and network partner payments along with salary recoveries and transfers Ensuring the effective and timely tracking of all transactions in UCalgary's system

- Monitoring partner spending, including collecting partner invoices, reviewing invoices, and ensuring all backup documentati

📌 Operations Coordinator- Hunter Hub, President's Office (Calgary)
🏢 The University of Calgary
📍 Calgary