ACCOUNTS PAYABLE SPECIALIST

Corporate Services

One (1) Non-Unionized, Temporary Full-Time Position Until September 2027

Monday - Friday 9:00am - 5:00pm

Existing Vacancy

Compensation: $24.75/hour

About Cota

Cota is an accredited not-for-profit organization that has been providing community-based support to people living with mental health and cognitive challenges for over 50 years. At present, our wide array of services delivers much needed support to over 4,000 people/year who live with mental health challenges, psychogeriatric mental health conditions, acquired brain injuries, developmental disabilities, dual diagnoses and/or the experience of homelessness. These services include, but are not limited to, case management, supportive housing and adult day program services. A full listing of our services can be viewed on our website at

Cota is presently seeking a agile and innovative individual to join our amazing team in the capacity of the role outlined within this posting. Followed by our mission to support individuals with mental health and cognitive challenges to live well within their communities, we strive toward a vision of a supportive, inclusive society where everyone has the opportunity to thrive. If you feel you have the skills and qualifications to perform the duties of this role while consistently exemplifying Cota’s values Hope, Respect, Dedication, Equity, Accountability, Collaboration and Innovation, we would love to hear from you.

Role Overview

We are seeking a dynamic, detail-oriented, and innovative professional who is committed to supporting excellence in financial operations and service delivery. The successful candidate will contribute to a recovery-oriented,



client- and family-centered organization by ensuring the accurate, timely, and compliant processing of accounts payable transactions.

Working within a continuous quality improvement framework, the incumbent will actively identify opportunities to enhance processes, strengthen internal controls, improve service quality, and support positive organizational outcomes.

Client- and family-centered care is a guiding principle at Cota and is fundamental to improving decision-making, service quality, health outcomes, and the overall client experience. The successful candidate will demonstrate and integrate this principle into all aspects of their work.

Position Summary

The Accounts Payable Specialist is responsible for the administration and coordination of the organization's account’s payable function, ensuring all financial transactions are processed accurately, efficiently, and in accordance with organizational policies, internal controls, and applicable legislation.

Reporting to the Manager, Finance, the incumbent works collaboratively with internal stakeholders, vendors, and members of the Finance team to support the timely processing of invoices, employee expenses, vendor payments, reconciliations, and financial reporting activities.



The Accounts Payable Specialist plays a critical role in maintaining the integrity of financial records and supporting Cota's commitment to accountability, transparency, and prudent stewardship of resources.

Primary Responsibilities

- Review, verify, code, and process vendor invoices, ensuring expenditures are appropriately authorized and supported by required documentation
- Process accounts payable transactions in accordance with established policies, procedures, and approval authorities
- Prepare and process electronic funds transfers (EFTs), employee expense reimbursements, and other vendor payments in a timely and accurate manner
- Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries
- Maintain vendor records and ensure accurate and up-to-date information within the financial system
- Reconcile accounts payable subsidiary ledgers to the general ledger and prepare related journal entries
- Administer employee expense accounts and corporate credit card reconciliations
- Assist with month-end and year-end closing activities, including accruals, account reconciliations, and supporting schedules
- Support internal and external audit requirements by preparing documentation and responding to information requests
- Contribute to the continuous improvement of accounts payable processes, procedures, and internal controls
- Maintain complete, accurate, and organized financial records in accordance with organizational requirements
- Provide support to other Finance Department initiatives and projects as assigned

Other Responsibilities

- Adhere to all Cota policies, procedures, standards, and applicable legislation, including the Ontario Human Rights Code
- Maintain strict confidentiality of client, employee

📌 Accounts Payable Specialist (Toronto)
🏢 Cota
📍 Toronto