Who we are?

Westwood Developments is a rapidly growing, multi-faceted organization involved in commercial and residential land development, acquisitions, construction, and property management. We offer a dynamic, inclusive culture that values collaboration, creativity, and a shared passion for building communities

Over the past 30 years, Westwood has developed more than a thousand residential units and continues to lead some of Halifax’s most high-profile developments, including The Mills and Richmond Yards, playing a key role in shaping the future of a growing city within the beautiful province of Nova Scotia.

The Opportunity

We are looking for a highly organized and proactive Property Administrator to support our residential portfolio.

This role is ideal for someone with strong administrative fundamentals who enjoys structure, detail, and problem-solving. You will work closely with our Property Managers, leasing team, and Accounting staff to keep operations running smoothly.

What You’ll Be Doing

Administrative & Lease Support

- Maintain accurate lease documentation and track key dates (renewals, expirations, rent changes)
- Prepare and organize tenant files and property records
- Support reporting on vacancy, turnover, and operational metrics
- Ensure documentation aligns with company policies and regulatory requirements

Tenant Communication & Coordination

- Serve as a point of contact for tenant inquiries and service requests
- Coordinate move-ins and move-outs
- Communicate property updates and notices
- Support positive tenant relationships

Financial & Systems Support

- Assist with rent collection and accounts receivable follow-up




- Support financial reconciliation and reporting in collaboration with accounting
- Maintain data within Rent Manager (training provided if needed)

Operations Support

- Assist with coordinating Move-in /outs with operations team
- Assist with vendor coordination and service tracking
- Support compliance documentation and internal audits

What We’re Looking For

Education & Experience

- Post-secondary education preferred
- 2-3 years of administrative experience
- Property management experience is an asset but not required

Technical Skills

- Strong Microsoft Office skills
- Experience with property management software (Rent Manager or similar) is an asset

Key Strengths

- Highly organized and detail-oriented
- Strong written and verbal communication skills
- Able to manage multiple priorities in a fast-paced environment
- Proactive and solutions-focused
- Comfortable working both independently and as part of a team

Working Conditions

- Office-based with occasional on-site property visits.
- May require extended hours during peak leasing or reporting periods.

Why Join Westwood?

- Competitive Compensation & Perks package
- On-site gym access
- Supportive, team-oriented culture
- Work-life balance is a priority
- Clear opportunity for growth — we frequently promote from within

We thank all those who apply, however only those selected for an interview will be contacted.

Base Pay: $45,000.00-$65,000.00 per year

Benefits :

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Property Administrator (Halifax Regional Municipality)
🏢 Westwood Developments
📍 Halifax Regional Municipality