Company Overview

Cap-City Landscaping, Inc has been serving the Edmonton area since 2008, specializing in landscape construction, lawn maintenance, planting, seasonal services, high-end landscaping projects and snow removal. Our mission is to enhance local neighborhoods through quality landscaping and exceptional customer service, reflecting our values of professionalism and community pride. Summary

We are seeking a dedicated Office Administrator to join our team in Sherwood Park. This role is vital in ensuring smooth administrative operations and supporting our company's growth in the landscaping industry. The Office Administrator will play a key part in maintaining efficient office processes and contributing to our reputation for high-quality service. Key Responsibilities

General Office & Administrative Support

- Reception, mail handling, and general office administration
- Manage client invoicing and client file creation
- Coordinate office activities and provide administrative support to professional staff
- Engage in daily discussions with senior management
- Handle HR matters with support from senior management
- Office Supplies & Technology

Bookkeeping & Financial Administration

- Utilize accounting software such as QBO to process transactions
- Process accounts payable and receivable, including EFTs/cheques, expense claims, and photo deposits
- Support client-related tasks such as invoicing
- Prepare month-end financial statements for senior management
- Produce and process payroll bi-monthly

Banking & Financial Reporting

- Support budgeting processes by providing relevant financial data and analysis
- Perform account reconciliations for bank statements and general ledger accounts
- Prepare revenue reports and financial statements for senior management




- Follow up on overdue accounts receivable and communicate with clients as needed
- Liaise with the external accountant to address financial inquiries

Insurance, CRA & Compliance

- Complete GST filings (monthly and quarterly depending on the entity)
- Support federal and provincial tax reporting requirements
- Gather documentation for year-end financial statements
- Support salary adjustments, bonus payouts, and share distributions

Qualifications

Education & Certification

- Postsecondary education in administration, accounting, or a related field (an asset)
- Strong bookkeeping skills with experience using accounting software; QBO experience is an asset

Experience

- 3+ years of experience in office management, bookkeeping, and administrative roles
- Experience in the construction industry an asset

Skills

- A high degree of confidentiality, solid business acumen, and the ability to interact professionally with internal and external stakeholders
- Tech-savvy, with strong proficiency in SharePoint, the Microsoft Suite, and advanced Excel capabilities
- Experience processing payroll, managing accounts payable/receivable, and maintaining accurate financial records
- Proven ability to manage general office administration and ad-hoc tasks as required
- Excellent organizational skills and exceptional attention to detail
- Ability to work independently
- Professional communication skills with the ability to work closely with senior management
- Ability to complete a criminal record check, credit check, and sign a non-disclosure agreement

Compensation and benefits :

- Comprehensive benefits package
- Paid vacation

Pay: $50,000.00-$60,000.00 per year

Benefits :

- Casual dress
- Company events
- Extended health care
- Paid time off

Work Location: In person

📌 Office Administrator/bookkeeper (Sherwood Park)
🏢 Cap-City Landscaping
📍 Sherwood Park