Job Summary

Reporting to the Accountant, this position is accountable for performing a variety of accounting and administrative duties to support the organization, including payroll, accounts payable, accounts receivable and the rent review processes. All responsibilities will be conducted in a manner that is consistent with the philosophy of Nikkei Seniors Health Care and Housing Society.

Accounting/Payroll

- Assist the Accountant in various areas of accounting, such as accounts receivable/payables, reconciliations of various accounts, and maintaining records of the work completed.
- Process, verify, reconcile bills and employee expense reports, and prepare accounts payable cheque run.
- Process bi-weekly payroll including verify employee timesheets, calculate statutory holiday pay, calculate and track sick pay for casual employees, manage authorized leave requests and enter payouts in payroll system.
- Process bi-weekly payroll remittance payments. Reconcile payroll deductions, verify payroll information. Prepare T4’s and records of employment.
- Update payroll reports after bi-weekly payroll runs.
- Set up new employees in payroll system. Process approved employee rate changes and employee information and follow-up on employee termination documentation.
- Maintain historical records of all bills, receipts and pay stubs by managing electronic and paper systems.
- Prepare weekly bank deposit.
- Handle supplier and employee enquiries with Accountant’s guidance.
- Distribute and mail out payment cheques.
- Support accounting processes by participating in usual and project reporting as required.
- Perform administrative support duties such as answering telephone, weekly/annual filing, documenting information and responding to routine queries.
- Perform other related duties as assigned.

Administration





- Assist Resident Services Manager in rent review processes by gathering initial financial information, following-up on resident charges and documents, creating and maintaining excel calculation formulas for all residents, assist with distribution of rent notifications and gathering resident signatures on rent subsidy forms.
- Update monthly rent roll including rent, hospitality, lunch, parking, laundry, extra cleaning, helping hands charges.
- Check and review the information of a new resident’s income and calculate the rent.
- Set up new resident information in accounting system.
- Input current resident information on the BC Housing site to register new resident.
- Set up monthly rent payment in the Electronic Fund Transfer (EFT) system.
- Perform administrative support duties such as answering telephone, filing, documenting resident and family information, checking lists and responding to routine queries.
- Perform other related duties as assigned.

Customer Service/Communication

- Demonstrated customer service skills in an administrative healthcare/hospitality environment.
- Demonstrated ability to effectively provide quality services for staff, residents, family, public and stakeholders.
- Ability to build and maintain effective relationships with staff, residents, family and external contacts through interpersonal and communication skills (oral and written).




- Demonstrated skills as team player using clear and professional language.
- Ability to fully participate in departmental activities including on teams.
- Ability to multi-task, handle variety of demands and manage workload priorities in a calm, professional manner.
- Ability to handle confidential matters and information.

Human Resources

- Work collaboratively with all staff, residents, families, and external contacts.
- Participate and support departmental and organizational activities.

Operational Management

- Follow employee health and safety programs in compliance with WorkSafeBC regulations.
- Comply with equipment programs to ensure equipment is in working order, make recommendations for improvements on equipment.
- Comply and participate in departmental and annual audit programs to include all aspects of accounting, payroll and rent processes.
- Participate fully in education/training sessions for staff.
- Monitor equipment functioning and report malfunctions, maintenance and repair requirements to Manager.
- Complete and maintain documentation to support accounting, payroll and rent review program requirements.

Qualifications, Skills and Experience

- People person that has a heart for seniors and a positive, can-do attitude.
- Interest and knowledge of Japanese culture an asset. Japanese language skills an asset.
- Grade 12.
- Business administration courses to include accounting and administrative assistant at the certificate, diploma or university level.
- Two (2) years recent related experience.
- Previous experience and working knowledge of residential guidelines as per Health Authority requirements and BC Residential Tenancy Act.
- Or an equivalent combination of education and experience.
- Ability to work i

📌 Accounting/payroll Clerk (Burnaby)
🏢 Nikkei Seniors Health Care and Housing Society
📍 Burnaby