Company description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations.The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I; actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency’s social club, hosting events as wide reaching as Curling, Trivia Nights and more.

Publicis Health Canada partners with healthcare and pharmaceutical clients to deliver meaningful, high-quality work across traditional and digital channels. We are committed to creating an inclusive, team-oriented, and respectful environment where team members can continue to learn, build their careers, and do their best work.

Overview

We are looking for a Project Manager with agency experience to join our growing healthcare team in Toronto or Montreal and support a leading biopharmaceutical client. This role is for a delivery owner who can translate approved scope into a clear plan, guide cross-functional teams through the project lifecycle, maintain robust financial and operational control, and communicate the right information at the right time.

The Project Manager will lead low- to mid-complexity, multi-channel work across digital and traditional deliverables, which may include websites, emails, banners, social content, print materials and related production assets. The role partners closely with Client Service,



Creative, Copy, Medical, Regulatory, Production, Finance and Resource Management to deliver high-quality work that meets client requirements and agency standards.

What You Will Own

End-to-end delivery : Manage assigned projects from initiation through close, maintaining an accurate view of deliverables, owners, milestones, dependencies and approval requirements.

Scope, schedule and budget : Build and maintain integrated timelines and project budgets; monitor progress, burn and cost-to-complete; identify out-of-scope activity and support timely change control.

Risk and decision management : Identify and monitor risks, assumptions, issues and dependencies; recommend practical mitigation options; escalate early when decisions or support are required.

Team coordination and resourcing : Lead project-level resource and priority discussions, support smooth hand-offs, and keep cross-functional contributors aligned to the plan and expected outcomes.

Quality and compliance: Ensure required quality-control steps are planned and completed, route materials through the appropriate review platforms, and confirm comments and queries are resolved before work advances.

Stakeholder alignment : Provide concise,



timely and audience-appropriate updates that distinguish critical signal from routine activity and clearly communicate decisions, risks, next steps and owners.

Operational discipline: Maintain accurate project data and documentation across agency systems, apply standard ways of working, and identify repeatable efficiencies without compromising quality or compliance.

Continuous improvement: Participate in retrospectives, apply lessons learned, adopt new tools and ways of working, and share practical improvements with the broader team.

Responsibilities

Project Planning and Execution

- Clarify project goals, deliverables, assumptions, constraints, roles and approval requirements with the project team.

- Create and maintain realistic project plans and timelines using a cross-functional, collaborative approach.

- Manage day-to-day workflow, priorities, dependencies and hand-offs across concurrent assignments.

- Lead project meetings that result in clear decisions, owners and next steps; distribute concise recaps when required.

- Keep project documentation, status reporting and core systems current and accurate.

Financial and Scope Management

- Develop budgets and estimates assigned projects, with appropriate review and support.

- Monitor scope and cost-to-complete; connect work effort and resourcing decisions to budget impact.

- Maintain organised records of estimates, revisions, purchase orders and change orders.

- Identify scope ambiguity or out-of-scope requests early and partner with Client Service and leadership on next steps.

- Participate in regular financial hygiene, reconciliation and billing-readiness activities.

Risk, Quality and Regulatory Workf

📌 Project Manager (Toronto)
🏢 Publicis Groupe
📍 Toronto