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Job Requisition ID: Time Type:Full timeEmployee Group:StaffJob Category:Student and Campus SupportEmployment Type:TemporaryDepartment:Waterloo Undergraduate Student Association
- Community and EventsHiring Range:$56,494.16
- $70,617.70Posting Information:This posting is for an existing vacancy.
The internal posting deadline for this position is October 16, 2026 at 11:59PM.
This position is being offered as a Secondment or contract opportunity. Term: 18 monthsJob Description:Primary PurposeThe Societies Officer will support the operation of the student societies at the University of Waterloo. The student societies are autonomous organizations that operate under the Waterloo Undergraduate Student Association’s liability insurance, and consequently are responsible for adhering to certain processes and procedures.
Key AccountabilitiesStudent Group ManagementProvides day-to-day support, advice, and direction to the student societies and their sub-societiesEnsure compliance with policies and procedures related to club operations as outlined by WUSA, the Occupational Health and Safety Act of Ontario, the Alcohol Gaming Commission of Ontario, and the University of WaterlooAddresses and mediates any issues related to the student team dynamics, performance,



and accountabilitySupports promotion and engagement of constituencies during elections processesResponsible for decision-making and problem-solving related to ~1000 student-run events annuallyWill understand and adhere to protocol set out by WUSA’s insurance provider pertaining to student-run eventsEnsure the student societies are adhering to the Societies Memorandum Of Understanding (MOU)Be familiar with the contents of the student society constitutions and ensure the students societies are adhering to their own constitutionsEncourage and support facilitation of collaboration between student societiesCreate and deliver an onboarding and training plan for new student society executive/teams, including updating the Societies Resource Manual, updating service standards as neededProvide strategic planning support to societies as neededResearch and AdvocacyWorks collaboratively with staff from other departments across campus, including the student engagement staff in the faculties including satellite campuses, and student volunteers, with the purpose of representing and working for what undergraduate students at the University of Waterloo view as important and meaningful in their student life experienceIdentifies challenges or issues students face and works with other staff in WUSA and across campus to advocate for solutionsReviews research from campus partners and other post-secondary institutions regarding current trends and best practices in the larger student life experience,



implementing these best practices with respect to student groups where possible and relevantFacilitates meetings of the Committee of Presidents, including but not limited to agenda and presentation creation, scheduling, and sourcing presentersFind and assess current opportunities and/or technologies that could benefit the societiesLogistics ManagementResponsible for clearly communicating with student groups and preparing them with the knowledge, tools, and resources necessary for meeting expectations related to governance, accounting, elections, events, risk management, and space managementReceives and processes all Society Event Forms, including but not limited to handling room bookings, ensuring contractual agreements are appropriate and in place, and doing a risk assessmentRegularly monitors the information on WUSA’s Societies web page to ensure it is correct and relevantFacilitate society engagement within other areas of WUSA, including but not limited to: Advocacy, Accounting, Governance, IT, Orientation, Services, Clubs & Societies DaysMonitors student societies accounts and websites for any gaps in communicationHandle requests for room bookings, charter bus logistics, external venue rental contracts, other aspects of event planning, as neededMaintain and update a master contact list of societies and sub-societies executivesRequired QualificationsEducationUniversity degree required in related field (e.g., Recreation & Leisure, Higher Education and/or Student Services).
A combination of education and/or experience will be considered.
ExperienceAt least 2 years of volunteer management/previous staff supervision experience in a student leadership capacityFamiliarity with student societies at the University of Waterloo is an asset2 years experience planni

📌 Society Relations Coordinator (London)
🏢 University-of-Waterlo
📍 London