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Interested in growing your career at Fanshawe College?Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
Working at Fanshawe CollegeFanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.
Posting Closing Date:October 29, 2026Campus

Location:
London, ONDepartment:VPA1 Academic ServicesEmployment Group:AdministrativePay Details:$80,478.00
- $120,360.00 SalaryWorker Sub-Type:RegularTime Type:Full timeRemote Type:In-PersonContract End Date:Hours of Work per Week:37.5Job Description:Note: This is for 1 Regular Full-Time vacancy. This position is deemed a critical replacement vacancy.
Why this Role is ImportantReporting to the Vice President or member of the Executive Leadership Team (ELT), the Executive Assistant is a high-impact role providing expert-level administrative, project, and strategic support in a confidential and politically sensitive environment. This role is central to the effective operation of the executive office,



requiring superior organizational skills, discretion, and proactive initiative. The Executive Assistant acts as an extension of their leader, proactively anticipating needs, managing complex calendars, coordinating high-level initiatives, and serving as a critical liaison across the institution and with external stakeholders.
How You’ll Make an ImpactExecutive Calendar & Communications ManagementManage front-office interactions, greeting visitors and ensuring professional, tactful communication with executives, government officials, and external stakeholdersManage and optimize the executive’s complex calendar, including scheduling high-priority meetings and engagementsScreen, triage, and prioritize incoming communications (emails, calls,correspondence), drafting and responding on behalf of the leader when appropriateMonitor key deadlines and upcoming commitments to ensure the executive office is well-prepared and informedConfidential & Strategic Administrative SupportManage confidential and high-stakes situations, escalating matters appropriately when neededHandle sensitive negotiations and crisis management with discretion and sound judgmentSupport executive decision-making by providing well-researched insights on sensitive issuesPrepare confidential briefing notes, reports, presentations, and correspondence with accuracy and discretionSupport governance and policy processes through timely documentation, meeting preparation,



and strategic follow-upMaintain awareness of emerging priorities and provide research and insight to support executive decision-makingOversee compliance with college policies, ensuring regulatory and institutional governance requirements are metMaintain deep knowledge of institutional policies, procedures, and strategic prioritiesMeeting & Event CoordinationPlan and coordinate internal and external meetings, leadership team sessions, board and committee meetings, stakeholder engagements, and strategic retreats, ensuring cost-effective and logistical efficiencyManage meeting logistics including agendas, materials preparation, minute-taking, and follow-up action trackingProvide confidential administrative support for committees and councils, including agenda creation, document preparation, and action item monitoringStakeholder Liaison & Relationship ManagementServe as a key liaison between the executive’s office and senior executives, board members, government officials, and external partnersCultivate strong, qualified relationships that facilitate collaboration, diplomacy, and effective communicationNavigate complex governance, political, and regulatory matters with diplomacy and professionalismCollaborate with other executive assistants and administrative teams to manage peak workloads and provide cross-departmental supportInterpret and explain departmental and college policies, referring complex issues to leadership as neededProcess Improvement, Budget Oversight & Initiative SupportIdentify opportunities to streamline administrative workflows and improve efficiency within the executive officeLead or support special projects and initiatives aligned with the executive’s office strategic objectivesDevelop t

📌 Executive Assistant to Senior Vice-President Academic (London)
🏢 Fanshawe College
📍 London