Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way - this is our challenge, our call to action, our why

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making, leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety-conscious culture, we achieve top decile performance, deliver results, and have fun while doing it

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress

Black Diamond Group's Capital Project's and Real Estate department has a full-time position for Project Administrator.

This role is hybrid - in-office with 20% flexibility to work from home.

Job Purpose

The Projects Administrator provides administrative and financial support across the real estate portfolio and capital projects program, helping ensure projects move forward smoothly through coordinated documentation, permitting, compliance tracking, procurement, and financial reporting.





Working closely with the Team Lead and broader project team, this role helps keep capital projects organized, on track, financially controlled, and audit-ready across Canada, the United States, and Australia.

The ideal candidate is a highly organized and detail-oriented professional with robust financial acumen and project coordination experience, who can confidently manage multiple priorities, work cross-functionally, and ensure projects remain accurate, compliant, and on track.

Key Duties And Responsibilities

- Provide administrative support across the real estate portfolio and capital projects program, coordinating tasks, documentation, and deliverables across multiple concurrent projects.
- Prepare, submit, and track permit applications and renewals, liaising with municipal, provincial/state, and other regulatory authorities as required.
- Compile, organize, and maintain regulatory and compliance documentation to support project and portfolio requirements.
- Create and process purchase orders and maintain accurate supporting documentation for project expenditures.
- Assist with the preparation, formatting, and organization of project documentation, including contracts, reports, schedules, and correspondence.
- Support project coordination activities, including scheduling meetings, tracking action items, and following up on outstanding deliverables.




- Maintain organized, accurate, and up-to-date project files and records to support internal reporting and audit requirements.
- Track key project milestones and deadlines, proactively flagging upcoming items to the Team Lead and project stakeholders.
- Coordinate with internal departments including Finance, Corporate Accounting, Financial Reporting, Accounts Payable, Fixed Assets, HSE, Tax, Treasury, Legal, and Operations, as well as external partners such as contractors, consultants, vendors, and regulatory authorities.
- Support the administration, coordination, and documentation required to advance capital projects from initial approval through execution and closeout across Canada, the United States, and Australia.
- Prepare and submit monthly capital cash flow reporting for active projects, including actual spend analysis, variance review, and forecasted spend by project timeline.
- Act as the primary point of contact for vendor documentation, supplier setup requirements, and related records to support procurement and capital project execution.
- Monitor multiple active capital project budgets and AFEs, tracking commitments, remaining approved funding, and capital purchase orders to ensure expenditures remain within approved budget and authorization limits.
- Prepare and submit month-end accounting journal entries, ensuring accuracy, completeness, and adherence to established financial close procedures and internal controls.
- Provide analytical support for capital project decision-making, including financial modeling and assessment of project economics against established hurdle rate requirements.
- Track quarterly capital approval s

📌 Administrator, Real Estate Project (Calgary)
🏢 Black Diamond Group
📍 Calgary