ORGANIZATIONAL BACKGROUND

Funded by Veterans Affairs Canada,Atlas Institute for Veterans and Families, formerlytheCentre of Excellence (CoE) on PTSD wasestablishedin 2019 to provide better access to information, research, tools andexpertiseon post-traumatic stress disorder and related mental health problems and illnesses.Atlas’ goalis to create knowledge networks with researchers, service providers,Veteransand theirFamilies across Canada to increaseexpertiseon military andVeteran mental health, suicidepreventionand substance use disorders.Atlaswill create new knowledge onVeteran mental health treatments that work and place it directly into the hands of mental health professionals and others working withVeteranson a daily basis.Atlaswill share evidence-based treatment protocols and best practices among the Veterans Affairs Canada network of Operational Stress Injury Clinics, the Canadian Forces Health Services, and with mental health professionals across the country.

First responders,theirFamilies and other Canadians living with and affected by PTSD or a related mental health problem will alsobenefitfrom the information and knowledge developed atAtlas.

POSITIONOVERVIEW

Atlasis seekinganAdministrative Assistantwhowillassistthe Operations team and Atlas at large. To contribute toAtlas’ success,the ideal candidate will alsosupport onsomeday-to-day operations, including office administration.

DUTIES AND RESPONSIBILITIES

- Manage confidential and sensitive information appropriately and withcare.
- Learn,understandand prioritizethe day-to-day activities of the assigned leaders, including the Deputy CEOandindependently carryout the duties of calendar management, document creation,recording of expenses,and file management.




- Prepare correspondence, draft and compile letter and email communicationsandmemos inan accurateand grammatically correct manneron behalf of the Deputy CEO and the Atlas team.
- Coordinate, produce and distributeagendas and background documentationfor various teammeetingsand external organizations.
- Draft and prepare meetingminutes, as well as tracking and following up on action items.
- Support theStrategy and Operations Team with office duties including but not limited tobooking room facilities, ordering supplies, catering, inventory, SWAG, parceldelivery and reception,and outgoing communications.
- Create PowerPoint presentations based on relevant information,reportsand documentation.
- Coordinate incoming emails for the common Atlas and Operations inboxandmaintaincustomer contact lists.
- Assistwithsubmittingtimecardsto the RoyalOttawaHealth CareGroup andsubmitting invoices, as needed.
- Provide general office supportincludingtelephone services, photocopying, filing, faxing,ordering supplies,shippingand receiving, responding to requests for information and drafting general correspondences.
- Additional duties as assigned by the Director of Strategy and Operations.

Qualifications:

- College diploma in office administration, business administration, communications, public administration,



or another field relevant to administrative support.(Anacceptablecombination of education, training and/orexperiencemay be considered).
- Minimum oftwoyears’experience in office administration and supportin a rapid-pacedenvironment.
- Advanced MS Office skills(Excel, Outlook, Word, PowerPoint, SharePoint, Teams, One Note,OneDrive).
- An understanding of basic financial and mathematical concepts.
- Excellentorganizationaltime management skills with the ability to prioritize and meet firm deadlineswith a strong attention to details.
- High levelof initiative,judgmentand adaptability.
- Respect for confidentiality andappropriate handlingof sensitive information.
- Ability to workeffectivelywith limited supervisionwhen working remotelyor within a group settingin an officeenvironment.
- Ability to function as a member of a team and work cooperatively with team members.
- Demonstrated respect for understanding of the life experiences of Veterans, Families and people living with mental health problems and illnesses and of diversepopulations andpreferably experience working with people with first‑hand experience of mental health problems/illnesses.
- Fluency in French and English will be considered a strong asset.

COMPENSATION

- Hiring salary range:$60,600 - $69,690
- Competitive salary and benefits package, including 4 weeks of paid vacation and enrollment in the HOOPP Pension Plan;
- Other internal benefits include access to professional development funds and organizational trainings as available

WORKING CONDITIONS

- This is a hybrid position with a minimum of 2 days a week in the office with a p

📌 Administrative Assistant/ Adjoint administratif (Ottawa)
🏢 The Royal
📍 Ottawa