CEM is Canada’s leading capital markets ecosystem, connecting growth-stage companies with top-tier investors through exclusive, high-value environments built for relationship building, deal‑making, and thought leadership. Through six annual in-person conferences, a robust virtual meeting platform, an expanding advisory practice, and the Partner’s Fund, CEM drives meaningful engagement between issuers and the investment community — helping emerging companies accelerate growth and investors access curated opportunities.

With a reputation for excellence, precision, and execution, CEM operates at the intersection of capital markets, community, and strategy — enabling trusted relationships that drive results.

The Mandate

CEM is seeking a highly organized, detail‑oriented, and proactive Project Coordinator to serve as a central operational support resource across all pillars of the organization.

Reporting directly to the Project Manager, Operations, this role plays a critical coordination and communication function within the firm — ensuring administrative processes, financial tracking, project coordination, and event operations run efficiently and accurately.

The ideal candidate is exceptionally organized, communicates clearly and professionally, and thrives in a fast‑moving environment where precision and responsiveness matter. You are someone who anticipates needs, maintains strong systems, and ensures information flows smoothly across teams, partners, and external stakeholders.

This position requires a high level of trust, discretion, and accountability, and will serve as a key support role to leadership while also assisting across events, virtual programs, and operational initiatives.





Key Accountabilities

Administrative & Operational Support

- Manage accounts receivable invoicing and collections through QuickBooks Online, including client communication, follow‑up, and coordination with client Accounts Payable teams to ensure timely payment.
- Support internal leadership and external client meetings by preparing materials, capturing notes, tracking action items, and providing clear follow‑up summaries.
- Serve as an internal coordination hub by ensuring information, documents, and communications are organized and accessible across teams.
- Maintain organized internal systems and documentation to support operational efficiency.

Event & Virtual Program Support

- Provide administrative and logistical support for CEM conferences and virtual programs, in addition to attending each event.
- Assist with event preparation, including run‑of‑show coordination, scheduling, and logistical planning.
- Maintain event hotel deposit schedules and ensure accurate documentation of payments, receipts, and confirmations.
- Support the Event Project Manager in maintaining accurate attendee profiles and data prior to each event.
- Assist with rooming list management and coordinate client communication related to accommodations and logistics.




- Work closely with the Marketing Project Manager to support client onboarding scheduling, CRM updates, and website content updates.
- Ensure internal systems, master lists, and attendee information remain accurate and aligned across platforms.

Communication & Coordination

- Serve as a reliable communication bridge between partners, internal teams, vendors, and clients.
- Ensure professional and timely communication across all administrative interactions.
- Track deliverables and support cross‑team coordination to ensure projects and operational priorities stay on schedule.

Additional Duties

- Assist with special projects and operational initiatives as directed by leadership.
- Identify opportunities to improve internal processes and organizational efficiency.
- Support the professionalism and reputation of CEM through meticulous attention to detail and proactive engagement.

The Details

Opportunities and Attractions

- Direct access and exposure to senior partners, industry leaders, and investors across Canada’s capital markets ecosystem.
- Diverse responsibilities that blend executive support, fund administration, and operational/project coordination.
- Opportunity to work in a high‑performance, entrepreneurial culture where your contributions are visible and impactful.
- Career development in capital markets, event management, and high‑level executive operations.

Experience and Qualifications

- Bachelor’s degree in Business Administration, or related field (or equivalent professional experience).
- 5+ years of experience in an administrative, executive support, or operations coordination role within a fas

📌 Project Coordinator (Vancouver)
🏢 cem
📍 Vancouver