Case Management Assistant (Temporary Full-Time)

Job Category : Administrative Services

Requisition Number : TEMPO

- Full-Time
- On-site
- Rate : $35.82 CAD per hour

Locations

Showing 1 location

Port Coquitlam, BC V3C6N2, CAN

Description

PLEA Community Services is currently seeking a Temporary Full-Time Case Management Assistant for our U-Turn/U-Link team located in Port Coquitlam, BC. This temporary fixed-term contract is proposed to start as soon as possible, and end on March 31, 2027 . This position requires BCGEU membership.

The Case Management Assistant provides a range of administrative services to support day-to-day operations. They are usually the first point of contact for members of the community, staff, and other partners. The Case Management Assistant will be responsible for assisting programs with a variety of key operational systems including communications, equipment, supplies, reporting, and filing.

Hours of Work: The usual hours of work in this position are Monday to Friday from 9:00AM to 4:30PM, based on 35 working hours per week.

Education/Experience Requirements: Bachelor’s degree in a related field.

Closing date for Internal Applications: Monday, October 12, 2026, at 4:30PM. If the position is not filled internally, it will remain open until filled.

Who We Are:

PLEA is an accredited, charitable community services organization that has operated throughout BC for more than 40 years. We deliver community-based services and specialized supported homes to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result,



we have a solid reputation for helping those we serve to overcome the challenges they face and lead fulfilling lives.

What You Will Do:

- Provide information to program participants and visitors, assist with the intake process, and respond to queries with regards to the agency and the services provided including making informal referrals to other resources.
- Research, compile, review, reconcile and/or maintain a variety of information and records. Ensure that filing systems, records, and program folders are current, accurate, and effectively meet service delivery requirements.
- Assist contractors, staff and managers with preparing a variety of reports and records required to meet accountability and quality assurance requirements. Maintain program participant and program information using spreadsheets and/or database software.
- Produce and organize participant and service summary and statistical reports, as well as financial and program-efficiency related reports. Track program and contract deliverables and provide data/cost analysis where required. Act as the administrative liaison with funders and provide first line resolution of issues. Ensure that reports are sent out to various partners as required.
- Track individual contract details and communicate information effectively between internal/external partners.



Act as the liaison with regards to the gathering of detailed information for the processing of payments to contractors.
- Provide practical assistance to staff with regards to program operations and administrative requirements, and respond to enquiries from partners regarding the services provided, and the process for making referrals.
- Transcribe referral data to internal systems, and ensure that all statistical data is current, complete and accurate.
- Provide orientation and ongoing support to program staff on using internal systems, including the development of tutorials to provide readily accessible assistance.
- Serve as the receptionist when required; answer telephones and in person inquiries and route to appropriate staff members; sort and distribute incoming mail and prepare outgoing mail; operate a variety of office equipment and ensure these are regularly maintained and in good working order. Help troubleshoot computer and internet issues prior to referring to IT services.
- Make arrangements for meetings, appointments and travel as required. Assist in making arrangements for special events, conference and other community initiatives. Prepare agendas and record minutes at meetings when required.
- Ensure that all records, reports, and documentation pertaining to service delivery are accurate, complete and in compliance with PLEA’s policies and procedures.
- Ensure that the agency’s records are safely stored and organize retrieval and control of records as required.
- Protect and uphold confidentiality.
- Perform other related duties as required.

What You Will Bring: <

📌 Case Management Assistant (Port Coquitlam)
🏢 PLEA Community Services
📍 Port Coquitlam