- Oversees Administrative Policies.

The University is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous Peoples to reflect the community we serve. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships.

Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policyand Standing Committee in accordance with the processes developed to enact the policy.

Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

The Department of Indigenous Health and Wellness (DIHW) at the College of Medicine is an Indigenous-led establishment of partnerships through respectful Indigenous community engagement protocols that reflect the diversity of the population while building access to networks of community partners and determining respectful, sustainable resource strategies. The DIHW works collaboratively with others internally and externally to uplift Indigenous concepts, methodologies, and pedagogies.

Primary Purpose:

The primary purpose of the Executive Assistant role within the Department of Indigenous Health and Wellness is to provide confidential and high-level support to the Provincial Head or designate.



The position will be instrumental in providing administrative support to allow the Provincial Department senior leadership to function effectively, aiding in all aspects of program management, in keeping with the Department’s strategic priorities.

Nature of Work:

Under the direction of the Provincial Head or designate, while reporting to the Manager, Finance & Administration of the Office of the Vice Dean of Indigenous Health, this position interacts with a diverse group of individuals including faculty, students, staff, clinical partners and other stakeholders. The incumbent will be required to work in a complex and ever-changing environment; adapt to shifting priorities and timelines. Establishing and maintaining relationships that support collaboration and problem-solving, and the ability to exercise professional judgment to make recommendations and decisions with confidence, regarding issues or special assignments, is essential for success in this complex position. Considerable discretion is a requirement as this position is privy to, and handles, highly sensitive and at times confidential information. The position is responsible to ensure day-to-day work is completed accurately and information provided to others, both on and off campus, is correct. The successful candidate will contribute to a positive, diverse and inclusive work and learning setting by actively engaging in mentoring, self-awareness learning opportunities,



relationship building, and communication.

Accountabilities:

Administrative Responsibilities

- Strategically manage the Provincial Head or designate and physician lead’s calendars to ensure a balance between meetings and office/work time to address priority tasks.
- Book meetings, venues, and information technology supports including WebEx, Zoom, Microsoft Teams and other platforms.
- Prepare meeting agendas, accurately record minutes, track action items and timelines and ensure action items are completed by the assigned individuals.
- Ensure priorities and deadlines are met, and that correspondence is handled accurately, efficiently, professionally and confidentially.
- Arrange travel logistics, ensuring necessary approvals and expense reports are initiated.
- Prepare, gather, save/file and relay confidential information and material on a regular basis.
- Oversee Department reports and website updates; initiates, collates, drafts, and finalizes information.
- Collaborates with the Office of Faculty Engagement in initiating and keeping records of provincial Faculty appointments, renewals, evaluations, promotions and tenures.
- Facilitate effective communication between the OVDIH office, physician leads, department heads, and other interest holders.
- Participate in relevant committees related to but not limited to the DIHW.
- Organizes and facilitates events, arranging all logistics while complying with university guidelines, College policies and procedures, applicable regulations (CFPC) and accreditation standards as well as necessary collective agreements (RDoS)
- Assists with special projects as needed.
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📌 Executive Assistant, Indigenous Health and Wellness (Saskatoon)
🏢 University of Saskatchewan
📍 Saskatoon