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Job Information
Job Title:Executive Secretary to the DM
Job Requisition ID:87556
Ministry:Education and Childcare
Location:Edmonton
Full or Part time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date:October 19, 2026
Classification:Executive Support 3
Salary: $2,484.28 to $3,538.15 bi-weekly ($64,839 - $92,345/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Alberta Education and Childcare plays a vital role in shaping Alberta’s education system, supporting student success from early childhood through K-12. The ministry collaborates with school authorities, stakeholders, and communities to deliver high-quality education and ensure equitable outcomes for all learners.

The Executive Support position serves as a trusted strategic partner to the Deputy Minister of Education and Childcare, providing advanced executive, operational, and administrative support within a fast-paced and highly visible environment. Acting as a central coordination point for the Deputy Minister's Office, this role manages complex priorities, facilitates the flow of information and decision-making and builds strong relationships with senior leaders, ministry staff, external stakeholders, agencies, boards, commissions and government partners.

The position requires exceptional judgment, political acuity, professionalism and discretion in handling sensitive and confidential matters. As a key member of the Deputy Minister's Office team,



the Executive Support plays an integral role in ensuring the Deputy Minister is positioned to effectively lead ministry priorities, government initiatives, and stakeholder relationships.

Key Accountabilities:

Executive Coordination and Strategic Liaison

- Manage and strategically prioritize the Deputy Minister's calendar by balancing competing demands, resolving scheduling conflicts and aligning commitments with ministry and government priorities.
- Serve as a key liaison between the Deputy Minister, senior executives, ministry staff, central agencies, external stakeholders and government partners.
- Coordinate executive meetings, briefings, committees, stakeholder engagements and special events, ensuring timely follow-up and alignment with organizational objectives.
- Anticipate emerging priorities and provide proactive support to ensure the Deputy Minister is prepared for key discussions and decision points.

Executive Briefings, Correspondence and Information Management

- Manage the flow of information into and out of the Deputy Minister's Office, ensuring issues requiring attention are identified, prioritized and addressed appropriately.
- Prepare, review, and coordinate briefing packages, agendas, meeting materials, speaking notes and action requests that support executive decision-making.
- Draft, edit,



and format executive correspondence and briefing materials with a high degree of accuracy and professionalism.

Leadership and Relationship Management

- Represent the Deputy Minister's Office in interactions with internal and external partners, fostering collaborative and effective working relationships.
- Provide advice and guidance on office procedures, administrative processes and executive protocols.
- Support a culture of service excellence, responsiveness and continuous improvement within the Deputy Minister's Office.
- Identify opportunities to streamline processes and enhance office effectiveness through innovation and best practices.

Office Operations and Executive Services

- Coordinate travel arrangements, itineraries, accommodation, logistics, and supporting materials for meetings, conferences and official engagements.
- Oversee administrative operations within the Deputy Minister's Office, including office accommodations, technology requirements, onboarding and offboarding activities and records management.
- Ensure office practices comply with government policies, procedures and established protocols.

Financial, Human Resources and Business Administration

- Lead financial administration activities including invoice processing, expense claims, procurement coordination, contract administration and expenditure tracking.
- Support human resource processes including recruitment activities, staffing actions, requisitions, leave management and position administration through 1GX.
- Coordinate administrative projects and initiatives that improve operational effectiveness and support ministry and government p

📌 Executive Secretary to the DM (Edmonton)
🏢 Government of Alberta
📍 Edmonton