Accountant

Job Description

ICLEI Canada

Position Summary

As ICLEI Canada’s Accountant, you’ll play a key role in supporting the full cycle of accounting for our growing non-profit organization. You will join a dynamic team of climate and sustainability professionals working with a wide variety of stakeholders from across government, industry, academia, and the NGO community to build more sustainable, low-carbon, energy efficient, climate-ready communities.

Reporting to the Executive Director and working closely with our finance consultant, the Accountant is responsible for the full cycle accounting of the organization, including recording income and expenses transactions, processing AP payments and bi-weekly payroll, billing and collections, banking activities, preparing financial reports, regulatory filings, account reconciliations, assisting with the preparation and monitoring of the annual budget, and preparing the financial records for the year-end audit.

Our ideal candidate excels in written and oral communications and can easily build relationships across a staff team. You possess demonstrated accounting skills and have a keen attention to detail. Motivated to work in the non-profit sector, you are self-driven and thrive in a fast-paced projectbased work environment where priorities, timelines, and tasks shift quickly and frequently.

Responsibilities

- Coordinate the approval and coding of AP invoices, post invoices to QuickBooks, and pay vendors on a bi-weekly schedule or as needed.
- Reconcile and vouch receipts for corporate credit cards, employee expense reports, and third-party expense reimbursements, ensure proper account and project coding, and post to AP in QuickBooks.




- Prepare AR invoices for memberships and active project progress billings using an MS Excel template and post to QuickBooks.
- Process bi-weekly payroll using the Ceridian online payroll system, review year end payroll reports and employee details for accuracy before running T4s.
- Monitor AR collections and follow up with customers about past due balances.
- Assist with cash flow management as required.
- Manage online and in-branch banking transactions.
- Monthly reconciliation of bank accounts and key balance sheet accounts, including AR, AP, prepaids, fixed assets, accruals, and deferred revenue.
- Prepare monthly HST and quarterly QST filings and remittances.
- Assist the Finance Consultant with closing out the year and preparing for the annual audit, including year-end account reconciliations of all balance sheet and key P&L; accounts, analyses, and other schedules requested by the auditors, responding to audit queries, and providing status updates to the executive team.
- Work towards quarterly closings and financial reports with the possibility of transitioning to a monthly schedule.
- Assist with preparing cost reports and other financial reports as required by local, provincial, and federal funding agencies.
- Work with the Executive Director and Finance Consultant in creating the annual budget, forecasts, and budget vs.



actual performance reports.
- Weekly meetings with the Executive Director, Finance Consultant, and Operations Manager to discuss cash position, vendor payments, and other accounting matters.
- Meetings with other team members as required.
- Support and report on staff time tracking as needed.
- Other finance and accounting duties as the organization continues to grow.

Experience/Background

- Must live in and be legally eligible to work in Canada.
- Advanced oral and written English is required. French language capacity considered an asset.
- A university degree in accounting, business administration, or commerce is a plus; however, we will also consider equivalent relevant experience and non-traditional pathways.
- 5-7 years of full cycle accounting and reporting experience is required, preferably in the non-profit sector.
- Must have a solid technical knowledge of accounting. Experience with project accounting is a definite plus.
- Experience processing payroll is preferred but not required.
- Experience with HST requirements and filings is required, previous QST experience a plus.
- Must be proficient with QuickBooks Premier Desktop and/or QuickBooks online.
- Must be an advanced user of Excel (pivot tables, conditionals, v-lookups, links, etc.), with strong knowledge of MS Word.
- Familiarity working with Dropbox is a definite plus.
- Strong attention to detail and accuracy are a must.
- You have strong organization and planning skills and a willingness to roll up one’s sleeves to get the job done. You are a collaborative team player.
- You have a passion for meaningful climate action, building resilient commu

📌 Accountant (Toronto)
🏢 ICLEI Canada - Local Governments for Sustainability
📍 Toronto