Medicine Hat North, Canada | Posted on 12/08/2026

Energy services company serving Alberta and Saskatchewan seeking an experienced, capable, and highly self managed Bookkeeper/Office Manager to join our organization on a long-term basis.

This is a key position within our company and requires an individual who demonstrates mature professional

judgment, exceptional communication skills, advanced critical-thinking and problem-solving abilities, personal

accountability, discretion, and a high degree of independence.

The successful candidate will be someone who takes ownership of their responsibilities, anticipates what

needs to be done, and can confidently manage competing priorities without requiring continuous direction or

supervision.

Documentation cannot be allowed to accumulate or be completed retrospectively. Records, reporting

requirements, fleet information, financial documentation, employee information, and operational files must

remain current as part of the normal daily workflow.

The successful candidate must therefore demonstrate an exceptional ability to prioritize, track, follow through,

meet deadlines, and independently manage multiple ongoing responsibilities.

Professional Attributes

- Mature and professional judgment with a high level of discretion and confidentiality
- Strong written and verbal communication skills
- Advanced critical-thinking, analytical, and problem-solving abilities
- Exceptional organizational, task-management, and time-management skills
- A high degree of personal accountability and attention to detail
- The ability to work independently and be fully self-managed




- Strong follow-through and a commitment to completing tasks accurately and on time
- The ability to identify priorities and act on them without waiting for direction
- Confidence communicating with ownership, employees, clients, vendors, accountants, government
- agencies, and other external stakeholders
- The ability to manage several competing priorities in a quick-paced operational environment
- A strong sense of urgency while maintaining accuracy and professionalism
- Adaptability and the ability to respond appropriately when operational priorities change
- A proactive mindset and willingness to take ownership of the administrative function
- Reliability, consistency, sound judgment, and professional integrity

The regular position is Monday to Friday, 40 hours per week.

However, candidates must understand that we operate within the energy services and transportation

industries, where operational requirements do not always occur within traditional office hours.

The successful candidate must have a reasonable degree of flexibility and responsiveness when time-sensitive

operational or administrative matters arise outside regular office hours.

This does not mean routinely working extended hours; rather, we require someone who understands the nature

of the industry and recognizes that payroll, fleet, client, employee,



compliance, or operational matters may

occasionally require timely attention.

We are specifically looking for a candidate interested in becoming a long-term, sustainable member of the

organization who values stability, accountability, and taking ownership of their position.

Key Responsibilities

Reporting directly to Ownership, the Bookkeeper / Office Manager is responsible for supporting and managing

the administrative and financial functions that revolve around the company's day-to-day operations.

Accounts Receivable

- Process accounts receivable internally and through online client portals
- Maintain accurate and current customer documentation
- Track submissions and follow up on outstanding requirements as necessary

Accounts Payable

- Process accounts payable using various methods of remittance
- Maintain accurate vendor documentation and payment records
- Manage company credit cards and associated reconciliation/documentation

Payroll & Employee Administration

- Manage and process payroll through the online payroll portal twice monthly
- Maintain accurate and current payroll and employee records
- Coordinate year-end payroll requirements, including T4s, T2200s, and related documentation
- Manage WCB requirements for Alberta and Saskatchewan
- Administer employee benefits
- Process and remit PST, GST, and other required government filings
- Coordinate documentation and reporting with the company's off-site accountant
- Complete journal entries, banking, and reconciliations
- Prepare financial reporting
- Complete month-end processes <

📌 Bookkeeper/Office Manager (Medicine Hat)
🏢 Train Alberta
📍 Medicine Hat