EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day administrative needs of the office.

This is a hands-on administrative role supporting the Executive while coordinating the day-to-day administrative needs of the office. The role combines executive support, meeting and travel coordination, vendor and invoice administration, and office coordination.

Champagne Centre is a professional medical centre providing a welcoming, well-organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands-on approach to creating value across its portfolio.

Why Join Champagne Centre?

Join a growing organization supported by an international group with a 50-year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity

The Executive Assistant/Office Administrator will provide administrative and office support across the organization.

Administrative and Executive Support

- Manage and maintain the Executive's calendar and schedule
- Coordinate meetings,



appointments, conference calls and other commitments
- Coordinate travel arrangements, accommodations and transportation as required
- Prepare meeting agendas, presentations and supporting materials
- Prepare correspondence, letters, memos, emails and other communications
- Manage incoming and outgoing phone and email communication

Meeting Coordination and Follow-Through

- Coordinate meeting rooms, technology, refreshments, materials and other logistics
- Attend meetings as required and prepare accurate meeting minutes
- Document decisions, action items, responsibilities and deadlines
- Communicate follow-up requirements to relevant parties
- Track outstanding action items and follow up as required
- Maintain organized meeting records and materials

Office Administration

- Coordinate the day-to-day administrative requirements of the office
- Order and maintain office supplies and equipment
- Coordinate incoming and outgoing mail, courier deliveries and packages
- Coordinate office repairs, maintenance and other workplace requirements
- Liaise with building management and service providers as required
- Maintain office-related service agreements and supporting documentation
- Identify administrative needs and coordinate practical solutions





Invoices and Administrative Support

- Coordinate routine communication with office vendors and service providers
- Process and enter invoices and maintain supporting documentation
- Track invoices, expenses, service agreements and other administrative information
- Maintain spreadsheets, reports, schedules and administrative records
- Provide information and documentation required by Accounting
- Provide administrative support for projects and business activities as required

What You Bring

- Post-secondary education in Business Administration, Office Administration or a related discipline preferred
- 3–5 years of experience in an administrative, office coordination, executive support or similar role
- Experience supporting an executive or leadership team in a skilled business environment
- Experience with calendars, meetings, correspondence and confidential information
- Experience preparing meeting agendas, minutes, action items and follow-up
- Experience coordinating vendors, service providers, invoices, office supplies and administrative processes
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Strong organization and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities and changing requirements
- Ability to work independently, use good judgment and follow through on responsibilities
- Professional, approachable and service-oriented
- Ability to work collaboratively with colleagues, service providers and other business contacts
- Takes i

📌 EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR (Toronto)
🏢 BST Canada
📍 Toronto