Overview

HR Coordinator

Reports To: Manager of Talent and Onboarding

Location: Mississauga, ON (Hybrid – 3 days in the office)

Salary: $50,000 - $55,000/yr

We are actively hiring for this position

About Match Retail

Match Retail is a leading sales, training, and branded retail agency trusted by North America's most recognizable brands. We help companies thrive in retail through powerful customer engagement and scalable talent solutions. Our people are our edge—trained, supported, and empowered to make an impact where it matters most: in-store.

Overview

The Talent Acquisition and HR Coordinator plays a key role in supporting the employee lifecycle, with a strong focus on onboarding, HR administration, and Talent Acquisition support. This role works closely with Talent Acquisition, HR, Payroll, Hiring Managers, and internal stakeholders to help ensure new hires are prepared for Day One, employee records are maintained accurately, and HR processes are completed efficiently and on time. The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

- Coordinate onboarding from offer acceptance through Day One, including documentation, background checks, certifications, system setup, and new-hire readiness
- Serve as a key point of contact for candidates and new hires throughout the onboarding process
- Partner with Talent Acquisition and Hiring Managers to support a smooth transition from recruitment to employment
- Maintain accurate employee records, HR system information, and confidential documentation




- Support employee lifecycle changes including promotions, compensation updates, transfers, and offboarding
- Assist with payroll-related employee changes, benefits administration, and RRSP updates
- Respond to general employee HR inquiries and elevate complex or sensitive matters when appropriate
- Support recruitment administration, including job postings, interview coordination, candidate communication, and hiring campaigns
- Track outstanding onboarding and HR requirements and follow up with the appropriate stakeholders
- Support employee communications, HR programs, reporting, audits, and recognition initiatives
- Help ensure HR processes and documentation are completed accurately and in accordance with company requirements
- Identify opportunities to improve onboarding, HR administration, and the overall employee experience

What We’re Looking For

- Strong organizational skills and exceptional attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Comfortable working with confidential employee and candidate information
- Strong judgment, professionalism, and discretion
- Comfortable learning and working with HR systems, employee records,



and administrative processes
- Previous experience in HR administration, onboarding, recruitment coordination, or a related environment is an asset
- Working knowledge of employment standards and HR practices is an asset
- Strong customer-service mindset with a focus on employee experience
- Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
- A collaborative team player who is proactive, organized, and dependable
- English and French bilingual required

Why Join Match Retail?

- Opportunity to work with leading national and global brands
- Team-oriented, performance-driven culture
- Competitive compensation and benefits
- Career growth and professional development opportunities

Interview Process

Our recruitment process is structured and transparent, with candidates assessed consistently against role-related criteria.

Step 1: Qualified candidates complete an initial phone or virtual interview with a Talent Acquisition Specialist.Step 2: Shortlisted candidates participate in a phone or virtual interview with the Hiring Manager.Step 3: Selected candidates attend an in-person or virtual interview with the Hiring Manager and relevant team members.

AI Disclosure

We use AI-assisted tools to help screen resumes for key skills and minimum requirements relevant to the role. All results are reviewed by our hiring team to ensure thoughtful and balanced decision making.

Match Retail is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all.

Relève de : Gestion

📌 HR Coordinator (Mississauga)
🏢 Match Marketing Group
📍 Mississauga