The National Portfolio Manager, Lease Administration

The National Portfolio Manager, Lease Administration leads lease administration for a large national real estate portfolio and oversees the application of established information-governance requirements. The role ensures executed lease documents are properly submitted, reviewed, abstracted and maintained in the company’s systems of record. It supports operational lease compliance, IFRS-related lease data, audit readiness, records management, internal controls and cross-functional business support.

Role Purpose

To protect the integrity of lease data and real estate records by ensuring that lease documents, obligations, workflows and system data are accurate, controlled, retrievable and usable for business operations, financial reporting, audit and compliance.

Reporting and Stakeholder Context

The role partners with Real Estate Operations, Accounting, Finance, Internal Audit, Legal, Real Estate Development, Occupancy Cost, third-party abstraction vendors and other internal stakeholders that rely on lease data or real estate records.

What You'll Do

- Lease abstraction activities for current leases, amendments, renewals, extensions, addenda and related agreements.
- Ensure key lease data is accurately captured in Lucernex, including dates, rents, options, covenants, responsibilities, insurance, co-tenancy and other critical obligations.
- Review lease documents and rent schedules for accuracy, consistency and alignment with executed documentation.
- Identify discrepancies and escalates commercial or legal questions to the appropriate transaction owners.




- Support Accounting and Finance with IFRS-related lease data and inquiries.
- Review IFRS-impacting lease documents, dates, rent schedules, options and tenant allowances to support financial reporting accuracy.
- Identify and communicate risks where late, missing or incomplete documentation may affect financial reporting or balance sheet accuracy.
- Support timely lease setup and data correction where timing of recognition is relevant to reporting requirements.
- Respond to internal and external audit requests related to lease documentation, lease data, IFRS support, system controls and evidence requirements.
- Support control evidence, audit samples, certifications, attestations and access review processes where lease systems or records are involved.
- Review and respond to recommendations related to lease controls, Lucernex, PeopleSoft Lease Administration, automation and process improvements.
- Maintain and improve controls related to lease document intake, abstraction, system updates and records governance.
- Maintain and improve Lucernex lease document workflows and related process controls.
- Ensure lease documents are submitted through approved workflows before abstraction and system updates are completed.
- Support workflow configuration, issue resolution,



data integrity reviews and process improvements.
- Partner with internal teams on system improvements, automation opportunities and downstream data impacts.
- Oversee real estate records management processes, including Content Manager use, document classification, metadata, retention, retrieval and governance.
- Support digitization, file inventory, naming conventions, retention logic and system integration discussions.
- Ensure records management processes support compliance, audit readiness, operational continuity and defensible retention.
- Coordinate third-party abstraction work and review output for quality, accuracy and completeness.
- Support vendor control review processes where third-party abstraction work supports IFRS or audit requirements.
- Provide input into budget rationale, service scope and control requirements for external abstraction support.
- Help stakeholders understand lease obligations, system data, document status and landlord/tenant responsibilities.
- Clarify role boundaries and escalates issues requiring Legal, transaction-owner, Accounting or Development ownership.

What You'll Bring

- Post-secondary education in Business, Commerce, Real Estate, Finance or a related field, or an equivalent combination of education and experience.
- Typically 8-10 years of progressive experience in commercial lease administration, real estate operations or portfolio management, including responsibility for a large, complex portfolio.
- Demonstrated people-leadership experience, including setting priorities, developing team capability and managing quality and perfo

📌 National Portfolio Manager, Lease Administration (Front of Yonge)
🏢 Canadian Tire Real Estate
📍 Front of Yonge