Employment Type: Contract 3-6 months(depending on budget), potential extension or conversion to FTE

Work Model: Hybrid

Rate: 25-30/hr

About the Chance

We are currently seeking an experienced Project Portfolio Analyst for a contract opportunity in North York.

This role will provide administrative, financial, resource management and project governance support across a portfolio of business and technology projects. The Project Portfolio Analyst will play an key role within the PMO, supporting project intake, estimation and initiation, project governance and gating, executive reporting, financial management, resource tracking, budgeting, forecasting and project compliance .

The successful candidate will be highly analytical and organized, with strong experience in project controls, financial analysis and PMO environments . This position requires advanced Excel skills and the ability to consolidate and analyze information from multiple sources while managing competing priorities and deadlines.

Key Responsibilities

PMO Administration and Reporting

- Consolidate and complete weekly, monthly, quarterly and ad-hoc project reporting.
- Prepare reporting related to project status, project health, risks, financials and key performance metrics.
- Manage the PMO reporting process and act as a central point of contact for reporting requirements.
- Maintain accurate and timely portfolio and project information.
- Support executive and portfolio-level reporting.
- Manage and maintain the Project Management Information System (PMIS), including Project Online.
- Develop, maintain and report on project and portfolio metrics and KPIs.




- Assist with project analysis and reporting to support portfolio objectives and management decision-making.
- Receive, document and track new project and initiative requests from multiple business areas.
- Manage the project intake queue and supporting documentation.
- Coordinate project estimation activities with internal technology teams and external vendors.
- Track intake requests and estimates to ensure they are completed within established timelines.
- Consolidate individual estimates into overall Order of Magnitude estimates for new requests.
- Respond to inquiries from requestors and stakeholders throughout the intake process.
- Communicate finalized estimates and related information to appropriate stakeholders.
- Support project initiation and funding processes.

Project Governance and Controls

- Act as a central point of communication for project governance, project controls and project gating activities.
- Support and administer project governance processes across the portfolio.
- Perform periodic project audits to ensure adherence to PMO standards, processes and documentation requirements.
- Maintain project artifact requirements and completion tracking.
- Monitor project compliance and follow up on outstanding documentation or governance requirements.
- Manage consolidated project reporting,



KPIs and performance metrics.
- Support project budget, forecast and financial reporting.
- Track Statements of Work, invoices, project change requests and approvals.
- Support project gating and approval requirements throughout the project lifecycle.
- Assist with project and portfolio budgeting, forecasting and financial tracking.
- Maintain project financial information and support the development of consolidated PMO budgets.
- Track project forecasts, actuals, expenses and financial variances.
- Investigate project financial issues and work with appropriate stakeholders to resolve or scale concerns.
- Partner with Finance, project teams and business stakeholders to obtain and consolidate required financial information.
- Provide detailed project financial information to support forecasting and the tracking of capitalization and amortization.
- Manage project invoice authorization, reconciliation, tracking and approval processes.
- Support financial governance activities and periodic audits.
- Manage funding requests, including seed funding, business cases and additional funding requirements.
- Assist Project Managers with the preparation and maintenance of project budgets.

Project Resource Management

- Maintain project and program resource models.
- Track resource allocations, utilization and time reporting across projects.
- Prepare resource utilization reports and identify potential gaps or issues.
- Support resource planning and forecasting based on upcoming project requirements.
- Assist with forecasting future resource needs using project and business metrics.

📌 Project Analyst (Toronto)
🏢 Agilus Work Solutions
📍 Toronto