Calgary | 6-month contract, Full time, In-person

ICM Property Group is seeking a Jr. Project Coordinator on a six-month contract to support the growth of our Canadian development platform, which currently includes 450 residential multifamily units under construction and in predevelopment, low-density residential, industrial, and retail. The Jr. Project Coordinator is a foundational, hands-on role providing the administrative, accounting, and coordination support that keeps projects, records, and reporting running smoothly. The role assists with document control, budget and draw tracking, invoice and expense processing, meeting coordination, and reporting, while providing day-to-day support across the team. Reporting to the Senior Project Coordinator and supporting the Development Associate and the Director of Investments & Development on a lean team, the right candidate will make an immediate, hands-on contribution over the term of the contract. ICM Property Developments is an AI-forward team: Claude and other AI tools are used daily across reporting, document control, research, and analysis, and this role is expected to do the same.

Term & Engagement:

- Six (6) month fixed-term contract, commencing on or about Tuesday, October 13, 2026 and concluding Tuesday, April 13, 2027.
- This is a contract position. ICM is not committing to an extension, renewal, or conversion to a permanent role beyond the contract term. Any extension would be at ICM’s sole discretion and subject to business needs at that time.
- Based in person at ICM’s Calgary head office, with travel to project sites as required.
- Applications close at 4:00 p.m. MT on Monday, September 21, 2026. Interviews will begin the week of September 21, 2026,



with a target start date of mid-October 2026.
- Shortlisted candidates will be asked to walk through a specific example of how they have used AI tools in their work.

Day-to-day responsibilities for the Jr. Project Coordinator include:

- Team & Project Coordination Support
- Provide day-to-day administrative and coordination support to the Senior Project Coordinator, Development Associate, and Director of Investments & Developments, stepping in wherever capacity is needed.
- Help maintain project schedules, action logs, decision logs, and the development Operating Report (OR), ensuring milestones, deliverables, and follow-ups are captured and kept current.
- Track outstanding items and deadlines across the project team, proactively flagging what is coming due and chasing down responses.
- Assist with the setup and coordination of current projects, including kick-off logistics, contact lists, and directory structures.
- Support the team by preparing draft correspondence, agendas, and templates, and by handling routine follow-ups with consultants, trades, and vendors.
- Provide accounting support to the team, acting as a link between the development group and ICM’s accounting function.
- Assist with the preparation and tracking of monthly draw packages, progress payment applications, and supporting backup in YardiCM.
- Help code, log,



and route vendor invoices for review and approval, and maintain accurate records of committed and incurred costs against project budgets.
- Track change orders, purchase orders, and contract commitments, ensuring approved items are reflected in budgets and draws.
- Assist with expense processing, accounts payable coordination, and reconciliation support under the direction of the Senior Project Coordinator and accounting team.
- Help maintain up-to-date project cost records so the team has near real-time financial visibility.
- Document Control & Records Management
- Own the organization and maintenance of project files, ensuring consistent version control across contracts, drawings, permits, consultant submissions, and correspondence.
- Maintain and update logs for RFIs, submittals, shop drawings, insurance certificates, and other project documentation.
- Establish and uphold consistent naming conventions and filing standards across shared drives and project management systems.
- Support project close-out by compiling O&M; manuals, as-built documentation, warranties, and deficiency (punch list) records.
- Assist with the collection and organization of due diligence materials during acquisitions and early-stage feasibility work.
- Meeting, Reporting & Communication Support
- Prepare meeting agendas, take accurate minutes, and distribute action items for internal and consultant meetings.
- Compile inputs for quarterly investor reporting, including construction updates, site photographs, and progress highlights.
- Assist in the preparation of internal reports, dashboards, and presentation materials for s

📌 Jr. Project Coordinator (Calgary)
🏢 ICM Property Group
📍 Calgary