Office Experience Coordinator Part-time Toronto, Canada

This is a 12 month fixed term contract from January 2027, with a strong likelihood of extension.

This is a part-time role, working 3-4 days per week.

This posting reflects an existing vacancy.

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

As the Office Experience Coordinator/ Front of House for DEPT® Toronto, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.

Collaborating with our Canadian office team, you’ll cultivate an setting of warmth and inclusivity, fostering a sense of value for everyone.

We're seeking a personable and approachable individual with strong stakeholder management skills, who understands the importance of every task, no matter its size. Alongside front of house duties, you’ll also manage the office operations. The office space will be yours to manage so it is important that you take pride in your work and want to make the office look and feel the best that it can be.

WHAT YOU’LL DO:

Front of House operations:

- Maintain the smooth operation of the Toronto office by managing client experience, hospitality orders and meeting room arrangements




- Oversee & arrange post and courier services
- Manage office supplies and procurement
- Maintain office cleanliness and the look and feel of the space (e.g. emptying bins, restacking the dishwasher)
- Work closely with the IT site support to report all issues with equipment
- Share office information to all staff on a real-time basis
- Be willing to train as a first aider and fire warden
- Liaise and establish a good relationship with building reception and suppliers

Office Management tasks:

- Support the People Team with office-related onboarding & offboarding tasks
- Tracking office expenditure against budget
- Maintain inventory of office furniture
- Oversee and become the point of contact for our soft facility management providers such as plant maintenance, cleaners, etc
- Work with the Office Experience Lead to maintain accurate records of contacts and certificates
- Adhere and support sustainable practices across the Toronto office in alignment with DEPT® BCorp certification

Office Culture tasks:

- Help unify the Toronto, UK and Ireland teams to provide greater alignment across our offices to ensure a similar experience for staff with support on larger local events and team wide activities
- Provide support to the Office Experience Lead when planning social and cultural activities for employees




- Support with ad hoc projects and internal communication to the wider business

WHAT YOU BRING:

- Previous experience within an agency environment is desirable
- Highly computer-literate with experience with G Suite
- Excellent verbal and written communication skills
- Superb organisational and multitasking skills
- Discretion in handling confidential information
- A service-oriented approach with excellent interpersonal skills
- Ability to handle multiple tasks effectively in a fast-paced environment
- Adaptability to shifting work priorities
- Someone that is able to work flexibly
- A conscientious work ethic

WE OFFER

- A flexible, hybrid working policy
- An excellent salary based on experience and equal pay policies
- Mental health support, and company sick pay scheme.
- 15 days paid holiday annually (plus Public Holidays).
- Refreshments are provided in the office all week, as well as drinks at 4 pm on a Friday.
- Enhanced family friendly policies to support new parents.
- Social and Cultural Events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
- Inspirational Talks, bringing the outside in with regular guest speakers and events.
- Learning and Development, supporting your growth with continuous opportunities to learn and advance.
- Buddy Programme: You will be paired with a ‘Buddy’ to help you through your first weeks’ at DEPT®.
- A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The W

📌 Office Experience Coordinator (Toronto)
🏢 DEPT®
📍 Toronto