Job Details

Competition Number P17773

Posting Title Administrative Assistant, Medical Diagnostics

Classification Band 5

Location Saskatchewan Polytechnic Saskatoon Campus;

Other Location(s)Building Saskatoon Campus, Idylwyld Dr.;

Other Building

Date Posted 07/20/2026

Closing Date 07/29/2026

JIQ # 164 Start Date 08/17/2026 End Date Open Until Filled

No Ongoing Yes Category of work Full Time Bargaining Unit Qualified Services

Hours of Work Regulated 36 hours (5/4 work pattern)

Salary Range $1,834.50 - $2,192.69 bi-weekly

Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay 72 hours per biweekly pay

Posting Status Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

The Administrative Assistant, Medical Diagnostics Programs works with a team of administrative professionals to ensure efficient, professional and effective program operations for faculty and students. The Administrative Assistant provides administrative services and support to 8 programs across 2 schools. This position is accountable to the Academic Chair of the Medical Diagnostics Department and provides departmental level administrative support. With a rapid-paced environment, heavy workload and tight timelines,



this position is responsible for a diverse range of job functions.

This position requires the ability to understand, express and apply complex processes and administrative concepts in a multi-disciplinary environment.

General Administrative Duties

- Anticipate administrative requirements and handle routine matters, ensure efficient and effective flow of work through the office and ensure quality output.
- Independently organize and prioritize multiple tasks in a demanding work environment to ensure the production of quality work while meeting required deadlines.
- Communicate effectively with the public/staff and establish working relationships with campus staff in other schools as appropriate, providing correct information or referral.
- Provide telephone answering, handle on-campus and off-campus student enquiries and messages.
- Provide program information for 8 programs within 2 schools, answer general enquiries and channel them to appropriate personnel.
- Develop various forms and templates for ease of use and elimination of duplicating/errors.
- Determine format/style to be used and communicate with staff regarding requirements, preferences.
- Establish and maintain up-to-date comprehensive electronic filing system on various shared drives.
- Proofread,



ensuring accuracy and visual acceptability.
- Create tables, templates, and other computer generated documents using sound judgment, and extensive knowledge about proper formatting/keyboarding
- Type, photocopy, and scan documents.
- Import graphics into documents.
- Name and store files electronically in appropriate fashion and location.
- Maintain MDD our Collaborate pages online.
- Collate all updated documents for review by Office Administrator ensuring all formatting and MDD protocols are met
- Pick up and distribute mail.
- Dispose of alkaline batteries and used toner cartridges.
- Maintain positive working relationships with campus and institute staff.
- Reply to routine matters and requests for information with minimal instruction.
- Monitor and maintain level of office supplies.
- Orientate new staff/faculty regarding office procedures, forms and equipment.
- Records data management.
- Foster a positive office environment and community spirit in the program.
- Troubleshoot unexpected issues in a calm, mature, and respectful manner.
- Ability to organize/prioritize high volume workload for both Clinical Coordinators and MDD programs with the need for detailed, accurate work

Academic and Clinical Support

- Access/manage Clinical Coordinator calendars/schedule appointments
- Prepare confirmation letters for students.
- Provide national examination support (CSMLS, CAMRT) as required.
- Clinical competency support as required.
- HSPnet support as required.
- Immunizations-set up immunization tracking documents for all MDD programs.
- Document production and editing of schedules, exams, quizz

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