Operations Full Time Mississauga, ON $85,000 - $115,000 CAD per year

Polar Racking Inc. is a North American leader in the design, engineering and manufacturing of PV mounting systems. We are at the forefront of PV innovation, leading the industry in cutting-edge design with a focus on continuous innovation, with a vision to deliver the highest value to our clients at the lowest cost per kWh. Our diversified portfolio of ground mount products for the commercial and utility scale markets, coupled with our unique suite of engineering collaboration tools, technical services, and installation support, allows us to deliver turnkey solutions that are modular, lighter, and quicker to install. We support our North American clients from multiple locations in North America.

About the Role

Polar Racking is seeking an experienced Estimation Manager to lead the Estimation department and take ownership of the accuracy, integrity, competitiveness, and timely delivery of every cost estimate and bid produced by the team.

The Estimation Manager will lead and develop a team of estimation coordinators, establish the standards under which they operate, and serve as the final review point before pricing and proposals are presented to clients.

Reporting directly to senior leadership, the Estimation Manager will act as Polar Racking’s technical and commercial authority on project costing, supplier quotations, pricing strategy, and bid development across a growing pipeline of commercial and utility-scale solar projects in Canada and the United States.

This role is well suited to someone who wants ownership—not only of an estimating process, but of a department, its people, its numbers, and its reputation for accuracy.

Key Responsibilities





Team and Department Leadership

- Lead, manage, and develop a team of estimation coordinators responsible for structural and budget costing, supplier sourcing, and bid preparation.
- Establish workload priorities, assign opportunities, monitor deadlines, and review the quality and accuracy of the team’s output.
- Take responsibility for hiring, onboarding, coaching, performance management, and the continued development of team members.
- Design and maintain an effective department structure, including role responsibilities, scope ownership, escalation paths, approval authorities, and vacation and coverage protocols.
- Establish individual and departmental objectives aligned with business priorities and key performance indicators.
- Report regularly to senior leadership on bid volume, estimate turnaround times, pricing accuracy, supplier responsiveness, bid outcomes, and departmental performance.
- Create a culture of accountability, collaboration, commercial awareness, and continuous improvement within the Estimation department.

Cost Estimation and Bid Ownership

- Own the cost-estimating methodology for fixed-tilt racking, single-axis trackers, driven pile and helical foundation systems, and related project requirements.
- Serve as the final sign-off on the accuracy, completeness, commercial viability,



and defensibility of estimates before submission.
- Review client drawings, technical specifications, geotechnical reports, bills of materials, scopes of work, project schedules, and RFP documentation.
- Personally review and stress-test high-value, complex, or high-risk bids for costing errors, scope gaps, incorrect assumptions, and margin exposure.
- Develop and maintain cost models covering materials, fabrication, coatings, tooling, packaging, freight, tariffs, duties, installation considerations, escalation, and project-specific risks.
- Establish pricing strategies in collaboration with Sales and senior leadership, balancing market competitiveness with margin protection.
- Ensure that all estimates clearly identify assumptions, qualifications, exclusions, escalation factors, quotation validity periods, and potential commercial risks.
- Support value-engineering initiatives and identify opportunities to reduce cost without compromising product quality, performance, safety, or technical compliance.
- Maintain and continuously improve the department’s core estimating tools and workbooks, ensuring appropriate version control, audit readiness, and data integrity.
- Compare estimated costs against actual project outcomes and incorporate findings into future cost models and pricing decisions.
- Maintain reliable historical cost information and current pricing benchmarks for materials, components, fabrication, freight, foundations, and other relevant cost categories.

Supplier Sourcing and Commercial Management

- Oversee the department’s RFQ, supplier engagement, quotation-leveling, and negotiation processes

📌 Manager, Estimating (Mississauga)
🏢 Collage
📍 Mississauga