Role Summary

The Project Coordinator - Medical Gas is responsible for supporting the successful planning, execution, documentation, and closeout of medical gas projects within healthcare, institutional, and laboratory environments. This role provides administrative, technical, and operational support to Project Managers and field teams while ensuring compliance with project specifications, CSA standards, client requirements, and company procedures.

The Project Coordinator acts as a liaison between clients, consultants, subcontractors, suppliers, field personnel, and internal stakeholders, ensuring project information is accurate, current, and effectively communicated.

Why This Role Matters to Modern Niagara

Project Coordinators are critical to maintaining project organization, supporting field and office teams, and ensuring timely delivery. Their work directly impacts project success, client satisfaction, and operational excellence.

Key Impact / Purpose

- Support project delivery by managing documentation, schedules, and communication.
- Strengthen collaboration between project managers, site teams, and subcontractors.
- Contribute to continuous improvement by participating in reviews and process enhancements.

Duties and Responsibilities:

Project Administration

- Assist Project Managers with project startup, planning, execution, and closeout activities.
- Create and maintain project files in Procore, SharePoint, and other project management platforms.
- Track project milestones, schedules, deliverables, and procurement activities.
- Coordinate project documentation including contracts, purchase orders, submittals, RFIs, shop drawings,



and change notices.
- Manage distribution and filing of project correspondence.

Document Control

- Maintain drawing and document registers.
- Track revisions to contract drawings, specifications, and design changes.
- Ensure all project documentation is organized, current, and accessible to project teams.
- Assist with turnover documentation and project closeout packages.

Procurement & Equipment Coordination

- Coordinate release and procurement of medical gas equipment, source systems, alarms, outlets, and specialty equipment.
- Monitor manufacturing and delivery schedules for long-lead equipment.
- Coordinate material deliveries and site logistics with suppliers and field personnel.
- Track equipment lead times and communicate potential schedule impacts.
- Attend project meetings and prepare meeting minutes and action item logs.
- Coordinate communication with clients, consultants, healthcare representatives, and general contractors.
- Follow up on outstanding submissions, approvals, and project requests.
- Maintain strong skilled relationships with internal and external stakeholders.

Field Support

- Support site teams with project documentation requirements.
- Coordinate inspections, testing, commissioning, verification,



and turnover activities.
- Assist foremen and project managers with scheduling of shutdowns, tie-ins, and commissioning activities.
- Monitor site progress and update project tracking tools.

Health, Safety & Quality

- Ensure all project safety documentation is up to date, including WSIB documentation, site-specific safety plans, Certificates of Insurance, training records, and contractor compliance documentation.
- Support implementation of Project Quality Plans (PQP).
- Maintain quality control and turnover records.
- Promote compliance with Modern Niagara, OX2 Medical, client, and regulatory standards.

Core Competencies

Organization & Planning

- Exceptional attention to detail
- Ability to prioritize multiple deadlines

Communication

- Professional communication with clients and project stakeholders
- Clear written documentation and reporting

Problem Solving

- Ability to identify project risks and propose solutions
- Proactive approach to issue resolution

Teamwork

- Collaborative and supportive approach
- Strong coordination with field and office teams

Accountability

- Takes ownership of assigned tasks
- Consistently follows through on commitments

Must-haves:

- 2-5 years of experience in construction project coordination.
- Experience working on mechanical, plumbing, healthcare, or infrastructure projects.
- Proficiency with Microsoft Office Suite, Excel, Outlook, and Procore or equivalent project management software.
- Strong organizational and time management skills.
- Excellent written

📌 Project Coordinator (Vaughan)
🏢 Modern Niagara
📍 Vaughan