SRG is seeking an experienced Project Administrator to support ongoing construction, maintenance, turnaround, and expansion activities at a major SAGD facility in Northern Alberta. This is a site-based role working directly with Project Managers, Construction Managers, Superintendents, General Forepersons, payroll, HR, accounting, and client representatives. The successful candidate will play a key role in keeping day-to-day project administration accurate, organized, and moving efficiently. Strong experience with LEMs, onboarding, hire-ons, timekeeping, cost coding, workforce administration, documentation, and reporting is highly valued.

Responsibilities

- Prepare, review, reconcile, and submit Labour, Equipment and Material (LEM) documentation.
- Collect and verify daily employee hours from supervisors and field leadership.
- Confirm labour hours are charged to the correct project, work order, purchase order, cost code, discipline, and work package.
- Verify equipment and vehicle usage prior to LEM submission and maintain supporting backup documentation.
- Identify missing hours, incorrect cost codes, duplicate entries, or other discrepancies before submission.
- Assist Project Management with daily, weekly, and monthly cost reconciliation, progress billing support, and client‑required backup.
- Maintain organized records of signed and approved LEMs and work with payroll, accounting, supervision, and project management to resolve discrepancies.

Employee Onboarding & New Hire Administration

- Coordinate site onboarding, mobilization, and new hire processing for incoming employees.
- Verify completion of company onboarding, site orientation, safety training, drug and alcohol testing,



trade qualifications, certifications, and client‑specific requirements.
- Maintain employee onboarding and mobilization trackers, including start dates, rotations, arrivals, transfers, and demobilizations.
- Coordinate camp, flight, site access, security badge, and orientation requirements where applicable.
- Ensure current employees are properly entered into applicable company and client systems.
- Process employee transfers, status changes, rate changes, offboarding, and demobilization documentation as required.

Workforce Administration

- Maintain accurate site manpower lists, daily headcounts, crew lists, and organizational charts.
- Track employees by trade, classification, supervisor, project, area, shift, and rotation.
- Assist management with manpower forecasting, workforce planning, upcoming vacancies, and crew mobilization requirements.
- Track vacation, scheduled days off, absences, employee availability, travel changes, and shift changes.
- Maintain records of employee tickets, qualifications, and expiry dates and notify supervision of upcoming expirations.
- Coordinate with recruitment and field leadership regarding hire‑ons and upcoming manpower needs.

Project Documentation & Reporting

- Maintain project filing systems and organized electronic and hard‑copy records.




- Assist with Daily Construction Reports, manpower reports, equipment reports, weekly reports, cost reports, productivity reports, and workforce summaries.
- Collect daily field information from Superintendents, General Forepersons, and other field leadership.
- Maintain project trackers, action‑item registers, distribution lists, correspondence, and meeting minutes.
- Assist with document control and ensure current project forms, procedures, templates, and records are available to the team.
- Prepare and distribute project meeting packages, spreadsheets, presentations, and client‑requested administrative information.

Purchase Orders, Equipment & Project Support

- Assist with tracking purchase orders, project authorization numbers, field purchase requests, and supporting documentation.
- Maintain equipment, vehicle, and rental lists and support equipment mobilization and demobilization tracking.
- Assist with tracking materials, consumables, miscellaneous project purchases, and supporting reimbursable documentation where applicable.
- Coordinate administrative documentation with procurement, accounting, payroll, and project controls.

General Site Administration

- Provide day‑to‑day administrative support to the Project Manager, Construction Manager, Superintendents, and field leadership.
- Maintain professional communication with employees, client representatives, internal departments, and external service providers.
- Coordinate meetings, project correspondence, document distribution, scanning, filing, and record retention.
- Maintain confidentiality of employee

📌 Project Administrator (Edmonton)
🏢 SITE
📍 Edmonton