Communications Assistant

Large not‑for‑profit organization client in Northern York office.

Base Pay Range

CA$27.00/hr – CA$35.00/hr

Job Type: Temporary

Initial Term: ASAP to April 3 2026, with possible extension

Target Compensation: $27 per hour to $35 per hour, according to experience

Regular Work Hours: 8:30 a.m. – 4:30 p.m. (not including a 1‑hour unpaid lunch break), Monday to Friday (35 work hours per week)

Work Location: 100% onsite at client’s North York office, with offsite parking available

Onsite Dress Code: Business Casual

Position Reports To: Director

Responsibilities Summary

Provide qualified communications and administrative support services to the communications division, supporting directors and managers in executing communications and corporate strategy programs and services.

- Support initiatives across the communications division, including reviewing content and contributing to research activities.
- Compile and coordinate information for projects and presentations.
- Assist in preparation of correspondence, reports, presentations, executive summaries, financial statements, business cases, manuals, travel expenses and purchase requisitions.
- Transcribe and distribute agendas and minutes within a short turnaround time.
- Manage and coordinate calendar invites and scheduling conflicts.
- Organize and facilitate internal and external meetings, as well as manage facility and travel arrangements.
- Prepare and distribute agendas and records of discussion.
- Provide reception and front‑line public inquiry services, including flagging emerging issues, high call volumes and trends.




- Perform a variety of administrative tasks, including divisional budget coordination and expenditure management.
- Responsibly handle confidential information and documents.
- Maintain and update the shared intranet site for the division.
- Handle day‑to‑day office site administration, including ordering and storing office supplies.
- Additional communications and administrative support responsibilities as required.

Qualifications

Education: Post‑secondary degree or diploma in Communications, Business Administration, Office Administration, or a related discipline, or equivalent combination of education and work experience.

Preferred Work Experience: At least 2+ years of progressive experience in office administration, supporting a senior management team.

Preferred Sector Experience: Corporate communications, not‑for‑profit or public sector experience preferred.

Technical and Language Skills Requirements

- Expert level MS Office, including Word, PowerPoint, Outlook, Excel, Teams and SharePoint (will be tested).
- Superior typing skills (will be tested).
- Expert level written English skills, including excellent spelling, grammar, proofreading and syntax (will be tested).
- Excellent research and reading comprehension skills (will be tested).




- Excellent verbal English skills, with polished, professional telephone manners.

Task‑Based Qualifications and Additional Attributes

- Superior attention to detail and an organized, methodical approach to completion of tasks.
- Demonstrated administrative/secretarial skills, with the ability to work with limited direction amid competing priorities/deadlines.
- Demonstrated experience writing, editing, and proofreading confidential documents, presentations, and briefing notes.
- Demonstrated ability to take and produce well‑written and timely meeting minutes.
- Experience managing calendars and strategically resolving scheduling conflicts.
- Proven ability to respond to diverse stakeholders with accurate and timely information.
- Experience with manual and electronic records management.
- Well‑developed and responsive customer service skills.
- Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
- Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
- Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements

- Must be legally entitled to work in Canada and provide satisfactory documentation upon request.
- Ability to work 100% onsite, abiding by organization health and safety policies.
- Ability to declare personal non‑conflict of interest in executio

📌 Communications Assistant (Toronto)
🏢 Marberg Staffing
📍 Toronto