Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and Current York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We are recruiting for a Practice Assistant to provide exceptional, proactive and strategic support to a Senior Partner within the Privacy Group, employing a highly effective triage-based approach to manage client, practice and Firm priorities in a fast-paced, high-volume environment.

As the senior legal administrative support for the Partner's practice, this role requires exceptional judgment, discretion, professionalism and initiative to anticipate needs, manage competing priorities, solve complex administrative challenges and ensure the seamless execution of day-to-day activities. The successful candidate will play a critical role in enhancing practice effectiveness, strengthening client relationships, driving operational excellence and enabling the Partner to focus on client service, thought leadership, business development and practice growth.

This job posting is for an existing vacancy.

Major Responsibilities

- Deliver senior-level practice management and executive support to the Senior Partner, proactively identifying opportunities to improve efficiency,



streamline processes and elevate the client experience while ensuring the effective coordination of all practice-related activities
- Anticipate needs, identify issues before they arise, and independently develop and implement solutions while exercising sound judgment regarding matters requiring escalation
- Maintain a thorough understanding of the Partner's practice, clients, priorities and business objectives in order to effectively manage competing demands and support informed decision-making
- Monitor and manage the Partner's inbox and calendar with a high degree of autonomy and discretion, prioritizing communications, managing workflow, responding on the Partner's behalf where appropriate, and ensuring adherence to Firm records-management standards
- Manage a complex and rapidly changing schedule, coordinating internal and external meetings, client engagements, speaking commitments, travel arrangements and business development activities while ensuring alignment with client and practice priorities
- Act as the primary administrative point of contact for clients and key internal and external stakeholders, fostering strong relationships through responsive, professional and service-oriented support
- Coordinate and oversee all aspects of matter administration, including file openings, conflict and intake processes, document management, research support,



audit requests and compliance with Firm policies, procedures and security protocols
- Manage document workflows from inception through finalization, including drafting, proofreading, editing, formatting and distribution of correspondence, presentations, reports and legal documents. Ensure all work product reflects the highest standards of accuracy, quality and professionalism
- Support effective practice and financial management activities, including time-entry review, docket management, billing coordination, expense management, pre-bill review, collections support and adherence to client-specific billing requirements
- Partner with Practice Management & Innovation and other Firm functions to support matter budgeting, reporting, process improvements and client service initiatives
- Provide proactive support for client relationship management and business development activities, including maintaining biographies, preparing client materials, coordinating conferences and speaking engagements, supporting publications and managing client-facing events
- Assist with the planning, coordination and execution of leadership, practice group and Firm initiatives, including preparing meeting materials, agendas, presentations and communications
- Monitor Continuing Professional Development requirements and assist in tracking and coordinating accreditation-related activities
- Build strong collaborative partnerships across the Firm by understanding stakeholder needs, facilitating communication and delivering exceptional service
- Serve as a mentor and role model within the Legal Assistant team by sharing knowledge, assisting with onboarding and training, and supporting

📌 Practice Assistant, Privacy (Toronto)
🏢 Osler, Hoskin & Harcourt
📍 Toronto