Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

As an Administrative Coordinator, you will be providing a high degree of administrative support to 3-4 Academic Clinicians, Clinician Investigators, Clinician Scientists, Clinician Educators and Clinician Administrators in the areas of administration, academic, clinical, research, finance, and sectional/divisional activities in the Division of Haematology/Oncology, Department of Paediatrics. The Administrative Coordinator will collaborate with partners while building qualified relationships with SickKids. Reporting to the Senior Manager, Pediatric Business Operations, you will work closely with colleagues across the broader administrative team (Haematology/Oncology, Dermatology, Endocrinology, Neonatology), developing best practices and optimizing efficiencies.

Here's What You'll Get To Do





- Provides an advanced level of administrative support to 3 - 4 Academic Clinicians/Clinician Investigators/Clinician Scientists/Clinician Educators/Clinician Administrators and manages faculty calendars, schedules and meetings with complexity, coordination and organization.
- Coordinates meetings (in person, virtual, hybrid) and provides administrative and IT (teleconferences, video, web) technical support for conferences, invited speakers, symposiums, and events.
- Coordinates air travel, accommodations, ground transportation, registration fees and travel itineraries for faculty, divisional personnel and external partners as needed.
- Coordinates sectional/divisional rounds, committee and leadership meetings/minutes and optimizes operational processes and workflows.
- Reviews and distributes mail, orders stationary/lab supplies, coordinates schedules and provides support and timely dissemination of information across the division.
- Resolve scheduling conflicts by collaborating closely with partners to understand concerns, challenges, and action as appropriate.
- Provides input to team objectives, leads and coordinates projects from draft to implementation and assists with clinical activities as required.
- Prepares and develops reports, documents, letters, presentations including manuals, handbooks, brochures, newsletters, SOPs, maintains files and databases, updates SharePoint sites as required.




- Coordinates/assists in faculty annual reviews, reappointment process, Ministry of Health report, academic promotions, CDCP (Career Development & Compensation Programme), research and divisional reviews (5 & 10 year).
- Coordinates a wide range of financial accounts through effective tracking of salaries, benefits, revenues, and expenses using the myBI system.
- Reconciles and processes journal entries, reports, variances/discrepancies, renews physician memberships, processes invoices, payments, P-card statements, and financial transactions in accordance with SickKids E-procurement, Finance and P-Card Policies.
- Coordinates and analyzes financial data for hospital, research and Alternate Funding Plan (AFP) accounts, processes foundation entries and consults with grant accountants escalating to Physicians/Program Coordinator/Senior Manager as required.
- Prepares and updates faculty CVs reporting awards, books/book chapters, funding, presentations (local, provincial, international), publications etc., dossier, teaching evaluations and other supporting material, Bio sketches and CCV maintenance.
- Creates and develops posters, presentations, and program materials, conducts literature searches, maintains reference/citation databases (e.g., PubMed, EndNote) and tracks Research Ethics Board (REB) renewals and applications.
- Provides grant management support and understanding of various granting agencies ensuring applications comply with granting agency requirements.
- Coordinates the onboarding of research students (paid/unpaid), volunteers, processes HR administrative tasks (e.g., offer letters, change forms, FTE/salary adjustments, t

📌 Administrative Co-Ordinator (Toronto)
🏢 The Hospital for Sick Children
📍 Toronto