About the Opportunity

Accounts Receivable:

- Document daily collections activity, including updating account status records and collection efforts.
- Contact customers regularly regarding outstanding balances and payment status.
- Collect payments from customers based on agreed-upon terms and conditions.
- Achieve established collection and aging targets.
- Exercise discretion and judgment when negotiating payment arrangements.
- Investigate account discrepancies, billing issues, and customer disputes.
- Perform account and payment reconciliations.
- Process customer payments and supporting documentation in QuickBooks or other accounting systems.
- Generate and distribute invoices, statements, and payment reminders.
- Monitor customer credit limits and recommend account holds when necessary.
- Respond to customer and internal inquiries regarding account balances and payment history.
- Participate in meetings with sales, service, and operations teams to discuss customer accounts and collections strategies.
- Prepare aging reports and collection summaries for management.
- Maintain accurate customer account records and documentation.
- Process customer refunds and credit memos as required.

Accounts Payable:

- Review, verify, and process vendor invoices accurately and in a timely manner.
- Match invoices to purchase orders, contracts, and receiving documentation.
- Ensure proper coding and approval of invoices before payment processing.
- Prepare and process weekly, bi-weekly, and monthly payment runs via cheque, EFT, wire transfer, and other payment methods.
- Reconcile vendor statements and investigate discrepancies.




- Respond to vendor inquiries regarding payment status and account balances.
- Establish and maintain positive working relationships with vendors and suppliers.
- Monitor payment schedules to ensure timely payments and avoid late fees.
- Maintain accurate vendor records, files, and supporting documentation.
- Process employee expense reports in accordance with company policies.
- Assist with vendor onboarding and collection of required tax and payment documentation.
- Coordinate with internal departments to resolve invoice and purchasing discrepancies.
- Assist with month-end and year-end closing activities, including accruals and AP reconciliations.
- Ensure compliance with company policies, internal controls, and accounting procedures.

General Accounting & Administrative Functions:

- Prepare reports, analyses, and financial records for management and other stakeholders as required.
- Assist with account reconciliations, including balance sheet accounts and general ledger maintenance.
- Prepare, post, and maintain recurring and adjusting journal entries.
- Reconcile, prepare, and submit federal and provincial sales tax filings.
- Assist in the preparation of month-end, year-end, and audit working papers, providing supporting documentation as required.




- Ensure financial transactions are recorded accurately and in compliance with generally accepted accounting principles (GAAP) and company policies.
- Support internal and external audits by providing requested financial records and documentation.
- Maintain the confidentiality and security of all financial, business, and employee information.
- Identify and implement opportunities to improve accounting processes, internal controls, and operational efficiencies.
- Participate in special projects, system improvements, and other accounting or administrative initiatives as assigned.
- Perform other related duties as required.

About You

- 3+ years of experience in a combined Accounts Receivable and Accounts Payable role.
- Post-secondary education in Accounting, Finance, Business, or a related field preferred.
- Strong knowledge of accounting principles, billing processes, collections, and accounts payable procedures.
- Experience processing high-volume transactions accurately and efficiently.
- Proficiency with QuickBooks or similar ERP/accounting systems.
- Advanced proficiency in Microsoft Excel and working knowledge of Word and Outlook.
- Solid attention to detail and accuracy.
- Excellent analytical and problem-solving skills.
- Comfortable handling difficult conversations while maintaining professionalism.
- Ability to prioritize workload and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.
- Experience with customer and vendor portals is co

📌 Accounts Payable (Brampton)
🏢 Vaco
📍 Brampton