TheTownshipofAdjala-TosorontioisavibrantcommunitynorthoftheGTA,offeringauniqueblendofruralcharmandurbanaccessibilitytoits11,000residents.Wearecommittedtofosteringasupportiveandthrivingenvironmentforbothourcommunityandourdedicatedteam.WeareseekingaHumanResourcesCoordinatorwhowillplayapivotalroleinstrengtheningourorganizationalfoundationbyensuringseamlessHRoperationsandsupportingourmostvaluableasset:ourpeople.

PositionSummary:

ReportingtotheHumanResourcesGeneralist,theHumanResourcesCoordinatorprovidesadministrativeandoperationalsupportacrossallHumanResourcesfunctionswithintheTownship.Keyresponsibilitiesincludecoordinatingfull-cyclerecruitment,conductinginterviews,facilitatingonboardingandorientation,supportingattendancemanagement,maintainingpersonnelrecords,andassistingwithperformancemanagementtracking.TherolealsoassistswithJointHealthandSafetyCommittee(“JHSC”)activities,coordinatestraininginitiatives,andsupportsstaffactivitiesandcorporateevents.

Duties&Responsibilities;,butnotlimitedto:

Recruitment,Orientation&Onboarding;

- Leadsandadministersfull-cyclerecruitmentforallTownshippositionsundergeneraldirectionofHumanResourcesGeneralist,includingjobpostings,applicantscreening,interviewcoordination,anytestingcoordination,andofferpreparation.
- Conductsinterviewsaspartofthehiringpanel.
- Preparesemploymentdocumentation,contracts,andonboardingmaterials.
- CoordinatesrecruitmentprocessesinaccordancewithTownshippoliciesandapplicablelegislation.
- Coordinatesanddeliversnewhireorientationandonboardingprograms.
- Liaiseswithhiringmanagerstosupporttimelyandeffectivehiringdecisions.

AttendanceManagement

- Tracksattendancetrends,leavesofabsence,sicktime,anddocumentation.




- Assistssupervisorswithattendanceprocessesandrequireddocumentation.
- Updatesandmaintainsyearlypaidtimeoffentitlementsforallstaff.
- Maintainsaccurateandconfidentialattendancedata.

RecordsManagement

- Maintainsuptodatepersonnelfilesusingexistingfilingsystems.
- EnsurescompliancewithMFIPPAandTownshiprecordsandretentionschedules.
- Preparesreportsandsummariesusingspreadsheetsandmanualtrackingtools.

PerformanceManagementSupport

- Trackscompletionofannual,probationary,andperiodicperformancereview.
- Providesadministrativesupportforscheduling,communication,anddocumentation.

PayrollSupport

- Gathers,verifies,andcompliestimekeepingrecordsforstaffandsubmitsthemtopayrollforprocessing.
- Processeswageprogressionincreasesaccordingly.
- Assistswithverifyingpayrollinformationforaccuracy.

Health&SafetyAdministration;

- ServesasaresourcetotheJHSCbyprovidingguidanceandadviceandprovidesadministrativesupportincludingmeetingcoordination,agendas,minutes,anddocumentation.
- TracksJHSCinspections,ensuresfollow-upactionsarecompleted,maintainsrelatedrecords.
- MaintainsanddistributesJHSCminutesandensuresrequiredpostingsarecompleted.
- Assistsandtrackingandmonitoringworkeraccidents/incidentstodeterminecauseandrecommendcorrectivesandpreventivemeasures.





Training&Development;

- Coordinatesstafftrainingsessions,includingregistration,scheduling,communication,andlogistics.
- Maintainspaperordigitalrecordsoftrainingcompletions.

StaffActivities&CorporateEvents;

- Plansandcoordinatesstaffactivities,engagementevents,wellnessinitiatives,andrecognitionprograms.

GeneralHRSupport

- RespondstostaffinquiriesaboutHRpolicies,procedures,andgeneralHRmatters.
- AssistswithupdatingHRpolicies,procedures,forms,andcommunications.
- Supportsdepartmentalprojects,audits,andcorporateHRinitiatives.

Qualifications,Skills,Knowledge,Abilities:

- Completionofpost-secondaryeducationinHumanResources,orarelatedfieldorequivalentcombinationofeducation,training,andexperiencemaybeconsidered.
- Minimum3yearsofHumanResourcesexperience,withdemonstratedfull-cyclerecruitmentexperienceandtheabilitytomanagemultipleconcurrentcompetitions.
- Experienceworkinginamunicipalsectorisanasset.
- CHRPdesignation(completedorinprogress)andJHSCcertificationconsideredanasset.
- GoodworkingknowledgeofrelevantemploymentlegislationincludingEmploymentStandardsAct,OccupationalHealthandSafetyAct,HumanRightsCode.
- Experiencewithtimekeepingsystemsandmanualordigitalfiling/recordkeepingprocesses.
- Excellentadministrative,customerservice,analytical,andcriticalthinking,judgement,problemsolving,timemanagement,organizationalskills,initiative,communication,andinterpersonalskillswithhighattentiontodetail.
- Anabilitytoworkindependentlywithminimalsupervision.
- Highlevelofdiscretionandabilitytohandleconfidentiality
- ProficiencywithMSOfficeandHRinforma

📌 Human Resources Coordinator (Adjala-Tosorontio)
🏢 Owen Sound
📍 Adjala-Tosorontio