Job Responsibility:

Bayfield Property Management Inc. was established in 2021 to provide property management services to Bayfield Realty Advisors Inc. a company established in 2005 as a private equity investment firm focusing primarily on commercial real estate assets across Canada. Spearheaded by founder and CEO Harold Spring, we have become a top tier private equity real estate investment firm by using a capital raising and investment strategy that adheres to one disciplined approach: opportunistically acquire investment properties while enhancing value through aggressive leasing, repurposing, redevelopment, management and disposition.

Our Toronto office is hiring a Junior Property Administrator for our retail portfolio. This is a full-time, in office, position located at Yonge & Eglington. This is a perfect prospect for you to be involved in the administration a portfolio of retail properties from start to finish. The successful candidate will gain a keen understanding of property management through involvement in tenant and vendor communication, and all aspects of the day to day operations of the centres.

This is a highly collaborative and team-oriented role as you will work closely with our property management, accounting and administrative teams. You will assist the operations team with the inputting of accounts payable and cash receipts, follow up with tenants and vendors on various items including payments and insurance. This role requires someone with a high level of detail who is comfortable working in a process-driven setting with multiple competing priorities.

We are looking for someone with a positive, friendly,



and collaborative personality who is a hard worker but also knows how to have fun at work.

Responsibilities:

· Entry and processing of accounts payable invoices using Yardi Voyager / Elevate

· Preparation of purchase orders using Yardi Voyager / Elevate

· Accounts Receivable Administration including entry of rental cash receipts into Yardi Voyager, assisting with rent roll processing and entry of charge invoices to tenants

· Provide back up to Assistant Property Manager with Tenant collections, follow up and reconciliation of tenant accounts

· Preparation and distribution of Tenant Rental Notices and invoices

· Obtain sales reports for retail tenants; update sales database, calculation of any % rent owing for Property

· Assist in obtaining quotes and the preparation of service contracts and annual inspections

· Obtain and track tenant insurance certificates ensuring that they are kept up to date

· Maintain master listing of utility account and meter numbers

· Maintaining all facets of tenant records (filing, tracking, and maintenance), and reconciling tenant and vendor accounts

· Providing support for day-to-day activities within the Property Management Team

· Handling tenant/supplier/patron inquiries

Education and Qualifications:

· High School Diploma

· Three (3)



or more years of experience in an administrative role.

· Basic understanding of accounts payable/receivable

· Excellent English oral and written communication skills

· Use of MS Office applications (Word, Excel, Outlook, Teams)

· Experience with Yardi Property Management Software would be considered an asset

· Experience in real estate / property management would be considered an asset

· Ability to work independently, prioritize tasks, and problem solve

· Attention to detail and dedication to completing projects in a timely manner

What we offer:

· 3 weeks of vacation per year

· Half-day every Friday before a long weekend

· Eligible to participate in our annual performance-based bonus program

· A comprehensive health benefits plan that supports you and your family

· A friendly, welcoming, and supportive culture

Bayfield Property Management is an inclusive and equal opportunity employer. If you require an accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Experience:

- property management: 1 year (preferred)

Work Location: In person

Application deadline: 2024-07-30

📌 Retail Property Administrator (Toronto)
🏢 Bayfield Property Management
📍 Toronto