Job Responsibility:

The Construction Site Administrator oversees daily administrative duties including: maintaining all documentation in their allocated destination (i.e. uploading and updating Newstar) and building a rapport with purchasers, trades and site inspectors. Personal accountability, time management and strong organization skills are an asset.

Key Accountabilities

Organize site files:

· Issue Variance Purchase Orders based on Site Superintendent / Finishing Superintendent's recommendations.

· Organize and maintain all on site files including but not limited to: trades, purchaser, safety and building department.

· Greet purchasers prior to frame walks.

· Assist with the duties as stated above for other job sites as deemed necessary by the Site Supervisor.

· Duties will expand on the requirements of each job site

Health and Safety:

· Adhere to established safe working procedures and wear the proper safety equipment at all times

· Adhere to safety guidelines and maintain a clean and organized work environment.

· Assist Site Superintendent with any safety trainings

Scheduling:

· Assist in maintaining Newstar schedule as directed by Site Superintendent / Finishing Superintendent.

· Assist in scheduling and completion of deficiencies noted on Pre-Delivery Inspections

· Scheduling all trades in compliance with the project at hand.

Updating and maintaining customer files in system:

· Take notes from on site Tool-Box Talks

· Maintaining and updating Newstar for the development on hand.

Assist with site inspections

· Calling for inspections.

· Conduct inspections with building Inspector as supervised by Site Superintendent.

· Conduct Safety Checks as requested by Site Superintendent.





· Participate in Site Safety Walks with Safety Consultant.

Support Site Superintendent / Finishing Superintendent with daily administrative duties including but not limited to :

· Providing information and related materials to trades / suppliers

· Duties will expand on the requirements of each job site.

Key Technical Skills or Experience Required

- 1 to 2 years administrative experience
- High School Diploma, graduate certificate in construction management, or graduate certificate from a recognized Ontario trade skills education system.
- Knowledge of new home construction and timelines an asset
- Previous Customer Service experience ideal
- Proficiency in MS Office (Outlook, Word and Excel)
- Previous use of NewStar, BuildPro an asset

Personal Skills Needed

· Time and Priority Management - Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames

· Teamwork - Cooperating with others to meet objective

· Interpersonal Skills - Effectively communicating, building rapport and relating well to all kinds of people

· Personal Accountability - Being answerable for personal actions.

· Continuous Learning -Taking initiative to regularly learn current concepts, technologies and/or methods.

· Planning and Organizing - Establishing courses of action to ensure that work is completed effectively.

· Flexibility - Readily modifying, responding and adapting to change with minimal resistance.

Job Types: Full-time, Permanent

Benefits:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Education:

- Secondary School (preferred)

Experience:

- Construction: 1 year (required)

Work Location: In person

📌 Construction Site Administrator (Markham)
🏢 Lindvest Properties
📍 Markham