As an Administrative Assistant – Reception, you will be at the heart of our Kanata office and the first point of contact for employees, clients, visitors, and partners.

Beyond reception, you will play an important role in the day-to-day operations of the office and provide administrative support to our project managers, directors, and teams.

You will also have the chance to gradually learn and support administrative activities related to our engineering projects, including project setup, fee letters, contracts, and purchase orders.

This position is based in our Kanata office five days a week.

Support the day-to-day operations of the office and respond to general employee requests;

Ensure meeting rooms, reception, and common areas remain organized and welcoming;

Coordinate office supplies, coffee, snacks, meals, and other day-to-day office needs;

Provide administrative support to project managers, directors, and other team members;

Assist with the preparation of fee letters and other project documentation;

Support the creation and opening of projects, including the collection and organization of contracts and purchase orders;

Assist with expenses, filing, document preparation, and other administrative activities;

Assist with meetings,



training sessions, office activities, and corporate events;

Collaborate with other teams, including IT, when administrative or office support is required;

Perform other administrative duties as needed to support the smooth operation of the office.

College diploma in administration, office administration, or a related field, or equivalent experience;

One (1) to three (3) years of experience in reception, customer service, or administrative support;

Excellent interpersonal and customer service skills;

Fluency in spoken and written English; French is considered an asset;

Good knowledge of Microsoft Office 365;

Flexible and comfortable working in a role where priorities can change throughout the day;

You genuinely enjoy interacting with people and helping things run smoothly.

You are comfortable switching between welcoming a visitor, helping a project manager, organizing an office request, and supporting administrative project activities.

If you enjoy being at the center of a busy office, supporting different teams, and having variety in your day, this could be a great opportunity for you.

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📌 Reception/Administrative Assistant (Ottawa)
🏢 BPA
📍 Ottawa