Front Desk Administrative Assistant - (991762.4)Organizational UnitUniversity of Victoria -> VP Research -> Ocean Networks CanadaLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date20 October 2026Please note that positions will close at 4 p.M. on the closing date.FTE1.0Salary Grade$4,860.00 - $5,160.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationHours of WorkMonday- Friday, 8:30 a.M.-4:30 p.M.Employee GroupCUPE 951 - Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.Job SummaryReporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by ensuring reception services are delivered with attention to detail and a focus on service excellence.This position supports the effective and efficient operation of ONC by providing reception and facility services, coordinating meetings and events, and delivering administrative support to the Corporate Services team. The role also acts as the primary liaison with UVic Properties and other service providers.The Front Desk Administrative Assistant supports the reception area by coordinating day-to-day operations, managing inquiries and booking requests in a timely and efficient manner,



and helping ensure a positive experience for all visitors and staff.This position will also provide coverage for other ONC Administrative Assistants during absences and peak periods, performing related duties of similar scope and complexity.Job RequirementsThis position requires a level of education, training, and experience equivalent to 3-5 years' experience working within a comparable workplace.Knowledge/Skills/AbilitiesCommitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.Knowledge of general office administration practices and proceduresFamiliarity with event coordination and travel logistics, including coordinating vendors and managing bookingsWorking knowledge of A/V equipment and basic troubleshootingUnderstanding of records management systems (digital and physical)Knowledge of scheduling tools, including Outlook calendars and Microsoft Teams/ZoomAwareness of privacy, confidentiality, and workplace policies (e.G., FOIPPA)Proficient in Microsoft Office (Word, Excel, Outlook,



PowerPoint)Strong organizational and time management skills with ability to prioritize competing demandsExcellent communication skills and strong interpersonal skills with the ability to work collaboratively and professionally with a wide range of peopleSkilled in problem-solving and identifying efficient, cost-effective solutionsAccurate data entry and report creation skillsAbility to manage and reconcile credit card purchases and maintain recordsAbility to manage a high-traffic reception area and respond to inquiries with clarity and efficiencyAbility to interpret and apply organizational policies and proceduresAbility to work independently, exercise sound judgment, and handle sensitive information with discretionAbility to multitask in a dynamic environment with frequent interruptionsAbility to support multiple teams and adapt to changing prioritiesAbility to train and orient others on office systems and processesAbility to move equipment up to 25lbsExperience supporting time-sensitive requests and shifting priorities in a fast-paced environmentTerritory AcknowledgementWe acknowledge and respect the Lək̓wəŋən (Songhees and Xwsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓wəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity StatementUVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .Accessibility StatementIf you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Front Desk Administrative Assistant (Victoria)
🏢 University of Victoria
📍 Victoria