Toronto, ONHybrid, 4 days per week in office at Queens Quay WestContractDepartment: People & CultureReports to: Head, People & CultureCompensation range: CAD $55,000 to $67,000, plus performance bonus eligibilityAbout Big Viking GamesBig Viking Games is a Canadian gaming company focused on building, operating, and growing long-standing online game communities. Our games have entertained players for years, supported by loyal audiences, live operations, evolving content systems, product innovation, and deep player-driven economies.Our flagship titles, YoWorld and FishWorld, have served millions of players over their lifetime. These are enduring live-service virtual worlds with rich in-game economies, virtual goods, social interaction, and long-term player engagement at their core.We are entering a new phase of modernization and growth, with a focus on stronger operating discipline, better systems, practical AI adoption, clearer accountability, and scalable processes that help our teams perform at a higher level.The People and Talent function is central to that work.About The RoleBig Viking Games is hiring a Talent Acquisition & HR Coordinator, reporting the Head, People and Culture to be the day-to-day engine of our recruiting and support the Leadership Team and other recruiter across people operations.This is a hands‐on, in‐house, execution‐focused role for someone who is organized, responsive, technically comfortable, and excited to work close to leadership while learning how hiring and People operations actually run inside a business.You will help run candidate pipelines, support sourcing and screening, coordinate interviews, prepare candidate briefing packages, maintain our ATS and HRIS, support onboarding and offboarding, and help keep People processes moving cleanly.This is an early‐career role with unusual visibility. You will work closely with the Head, People & Culture, and Recruiter, as well as the CEO, COO, hiring managers, and leadership team. You will see how hiring and people decisions are made, and you will be expected to bring structure, urgency, discretion, and follow‐through to everything you touch.We are rebuilding our recruiting and HR foundations, and many of the processes, templates, systems, and workflows this role will help run are being created or significantly improved right now.This is a hybrid role based in Toronto, with an expectation of working from our Queens Quay West office four days per week.What You'll DoTalent AcquisitionSource candidates for active roles using LinkedIn Recruiter, job boards, referrals, outbound outreach, and internal talent pipelinesHelp build and maintain pipelines for recurring role types, including engineering, data, product, player services, operations, and art or content rolesReview applications and run first-round qualification screens, including experience, availability, compensation alignment, location, eligibility to work in Canada, and basic role fitMake clear recommendations on which candidates should advance and whyOwn interview scheduling and logistics across hiring managers, leadership, the CEO, and the COO, including in‐person interviews at the Toronto officeReschedule quickly and professionally when calendars shiftPrepare interview briefing packages, including résumé, screen notes, compensation expectations, location, availability, prior feedback, and suggested areas to probeCoordinate structured interviewer feedback so decisions can be made quickly and consistentlyKeep Workable accurate and current, including stages, notes, tags, disqualification reasons, automations, and next stepsEnsure no candidate sits stalled without ownership or follow‐upAssist with offer preparation, approvals, reference checks where applicable, and handoff into onboardingTrack and report recruiting metrics weekly, including pipeline health, time to schedule, time to fill, offer acceptance, and candidate statusEnsure every candidate we interview receives an outcome update within required timelinesRepresent Big Viking Games professionally with candidates, schools, job fairs, community partners, and talent networksHR Coordination and People OperationsRun onboarding logistics, including paperwork,



equipment and access requests, day‐one schedules, onboarding checklists, manager reminders, and 30/60/90‐day check‐in trackingSupport offboarding logistics, including documentation, access removal coordination, equipment return, exit checklists, and HRIS updatesDraft and maintain offer letters, employment agreements, contractor agreements, HR templates, and People documentsKeep our HR documentation space organized, current, and easy to navigateMaintain HRIS data in Humi, including new hires, role changes, leaves, contractor renewals, departures, reporting fields, and org chart updatesReconcile headcount data with Finance on a regular basisSupport benefits administration, including enrollments, changes, employee questions, and follow‐up with providers where neededSupport time‐off tracking and employee recordkeepingProvide scheduling and follow‐up support to leadership on people‐related matters, including interview loops, candidate follow‐ups, contract sign‐offs, and action‐item trackingSupport company rhythms and culture, including all‐hands logistics, social committee coordination, recognition, events, and the in‐office employee experienceHelp document and improve People processes, SOPs, checklists, and recurring workflowsHandle confidential information with judgment, discretion, and professionalismRecruiting Systems, AI, and Workflow DisciplineKeep Workable clean, accurate, and useful as the source of truth for recruiting activityUse LinkedIn Recruiter and sourcing tools to support proactive candidate discoveryUse Humi and related HR tools to keep employee records and org data accurateUse AI tools thoughtfully to draft outreach, summarize screens, prepare candidate briefs, improve job descriptions, rank résumés against role criteria, and reduce manual administrative workAct as the human in the loop for AI‐assisted recruiting workflows, reviewing outputs, correcting errors, and making sure judgment stays with peopleHelp improve recruiting and HR workflows so the team can move faster without lowering quality or candidate experienceSupport clean handoffs between recruiting, HR, hiring managers, Finance, IT, and leadershipWhat Success Looks LikeFirst 30 DaysWorkable is current for every open roleCandidate stages, notes, disqualification reasons, and next steps are up to dateA consistent screening cadence is in placeAn onboarding checklist is being used for every new hireHiring managers and leadership have clear visibility into active roles and candidate statusBy 60 DaysInterviews are scheduled promptly after hiring‐manager approvalEvery leadership interview has a candidate briefing package prepared in advanceOffer, contract, onboarding, and job‐description templates are standardizedCandidate follow‐up is timely and professionalHRIS and recruiting data are becoming cleaner and more reliableBy 90 DaysYou have made a measurable contribution to hires closedHRIS, org chart, and Finance headcount data reconcile cleanlyInterviewed candidates are consistently updated within required timelinesHiring managers spend noticeably less time on recruiting administrationThe People function has better structure, stronger documentation, and more reliable follow‐throughRequirementsWhat You Bring1 to 3 years of experience in recruiting coordination, talent acquisition, HR coordination, agency recruiting, RPO, people operations, or a related roleCo‐op, internship, or early‐career experience will be considered if it shows strong ownership and follow‐throughPost‐secondary diploma or degree in Human Resources, Business, or a related field, or equivalent practical experienceComfort reviewing résumés, running screening conversations,



and explaining clearly why a candidate should or should not advanceStrong organization and follow‐through across many moving partsClear, professional written and verbal communicationComfort working directly with senior leaders and hiring managersDiscretion with confidential information, including compensation, contracts, employee data, and candidate informationWorking knowledge of Ontario employment basics, or the ability to learn quicklyTechnical comfort with recruiting systems, HR systems, spreadsheets, collaboration tools, and up-to-date workplace softwareAbility to work from our Toronto office four days per weekEligibility to work in CanadaNice to HaveExperience with Workable or another ATSExperience with LinkedIn Recruiter or similar sourcing toolsExperience with Google Workspace, Slack, Humi, Confluence, Jira, or similar workplace toolsHands‐on use of AI tools such as ChatGPT, Claude, Copilot, or AI‐enabled sourcing and screening toolsExposure to games, technology, SaaS, startups, or fast‐moving operating environmentsExposure to hiring engineering, data, product, player services, or creative rolesProgress toward CHRP or a similar HR designationExperience supporting in‐office, hybrid, or executive‐heavy interview processesIdeal Candidate ProfileThe ideal candidate is organized, sharp, responsive, and practical.They like recruiting because they enjoy finding people, understanding roles, moving quickly, and keeping a process clean. They understand that a good candidate experience is built through speed, clarity, professionalism, and follow‐through.They are comfortable with systems. They keep the ATS current, notice when data is messy, and understand that clean information helps leadership make better decisions.They are early in their career, but they are not passive. They ask positive questions, anticipate next steps, and take ownership of the details.They are also discreet. This role sits close to leadership and touches compensation, contracts, candidates, employee information, and sensitive people matters. Judgment matters.This role is best suited for someone who wants to grow into a Talent Acquisition Specialist, HR Generalist, or People Operations role while helping build the recruiting and HR foundation of a live-service gaming company.BenefitsCompensationThe expected base salary range for this role is CAD $55,000 to $67,000, depending on experience, recruiting capability, HR coordination experience, systems fluency, and overall fit.This role is also eligible for a performance bonus.BenefitsComprehensive benefits package, including health, dental, and vision coverageHSA/WSA spending account from day oneRRSP participation and matchingParticipation in the Employee Stock Option Plan15 vacation days10 wellness daysRegular in‐person collaboration with a passionate team at our downtown Toronto officeAccess to BVG tools, documentation, and AI‐assisted workflows to help you do your best workReal exposure to the CEO, COO, senior People leadership, hiring managers, and company‐building workGrowth path toward Talent Acquisition Specialist, HR Generalist, or People Operations as the function growsHiring Process and AI DisclosureThis posting is for an existing vacancy.Big Viking Games may use AI‐assisted tools at some steps of the recruiting process, including application review support, candidate research, interview preparation, scheduling support, and workflow administration.AI does not make final hiring decisions. Hiring decisions are made by people.Every interviewed candidate will be informed of their status within 45 days of their final interview.Accessibility and AccommodationBig Viking Games is committed to creating an inclusive and accessible environment for all candidates. We welcome applications from individuals of all abilities and will provide accommodations throughout the hiring process as needed.If you require accommodation during the hiring process, please contact [email protected] so we can work with you to support your needs.Application NoteWhen you apply, tell us about a recruiting or HR process you helped keep organized.We are especially interested in how many moving parts you were managing, what tools you used, how you kept information current, and how you made sure people were not left waiting.

📌 Talent Acquisition & Hr Coordinator (Toronto)
🏢 Big Viking Games
📍 Toronto