Executive Assistant / Personal AssistantFolio Tech Inc. is a Toronto-based consulting firm specializing in automation and systems integration for enterprise and mid-market clients. The firm operates alongside Workbench Enterprise Inc., a US-based software venture under common ownership. Both organizations are small, quick-moving, and founder-led.Position summaryFolio Tech is seeking a full-time Executive Assistant / Personal Assistant to support the Founder across both businesses and in a personal capacity. The role covers inbox and calendar management, client coordination, invoicing and accounts receivable, business administration, and day-to-day personal support.This is a dual business and personal role. Responsibilities shift week to week depending on priorities, and candidates should be comfortable moving between client-facing administrative work and hands-on logistical support. The position reports directly to the Founder and involves regular coordination with the Associate Principal, Managing Solutions Architect, and other members of the team.Key responsibilitiesCommunications and schedulingManage and triage the Founder's email inboxes; draft correspondence and respond to routine inquiriesSchedule client and internal meetings, including confirmations, rescheduling, and follow-upMaintain visibility on outstanding commitments, deadlines, and action itemsAttend client meetings as required to capture notes and track deliverablesClient and project supportTrack project deliverables and deadlines across active consulting engagementsFollow up on delegated work items with internal team members and contractorsPrepare and format client-facing documents and materialsFinance and administrationPrepare, issue, and track client invoices in the company's finance systemManage accounts receivable follow-up through to collectionMaintain awareness of recurring corporate obligations including tax filing deadlines, registrations, and renewalsAdminister vendor accounts, subscriptions, and business insurance policiesOperations and logisticsCoordinate office needs including supplies,



cleaning services, and facilities requestsManage incoming and outgoing shipments, deliveries, and returnsSource and order company materials such as business cards and branded itemsSupport office relocation and related logisticsPersonal assistanceManage the Founder's personal calendar, including appointments and bookingsRun errands across the Greater Toronto Area, including pickups, drop-offs, purchases, and returnsReceive, process, and organize personal deliveries and shipmentsCoordinate household services and vendors, including cleaners, trades, and repairsAdminister vehicle-related matters such as service appointments, insurance, and registrationArrange personal travel, including bookings, itineraries, and reservationsSource and purchase items as requiredProvide general day-to-day support on personal matters as they ariseQualifications1–3 years of experience in an administrative, coordination, operations, or client-facing role; recent graduates with relevant experience will be consideredStrong written and verbal communication skills, with the ability to represent the company professionally to clients and vendorsDemonstrated ability to work independently, prioritize competing demands, and resolve problems with limited directionHigh level of organization and attention to detailProficiency with email, calendar, and spreadsheet applications; ability to learn CRM and invoicing software quicklyDiscretion and sound judgment in handling confidential business and personal informationLegally authorized to work in Canada without sponsorshipBased in the Greater Toronto AreaAccess to a personal vehicle is considered an asset; mileage reimbursed at CRA ratesWorking conditionsFull-time, with general availability during standard business hoursHybrid arrangement: approximately one to two days per week in the Toronto office, remainder remoteThe office is expected to relocate within the Greater Toronto AreaRegular local travel required for errands and in-person coordinationCompensation$55,000 – $65,000 annually, commensurate with experiencePerformance and compensation review at six monthsMileage reimbursement

📌 Executive Assistant / Personal Assistant (Toronto)
🏢 Folio
📍 Toronto