We are looking for a detail-oriented Labour Relations Assistant & Reception Coordinator to support daily HR and labour relations operations within a busy marine environment in Vancouver, British Columbia.

This role combines confidential administrative coordination with front-desk coverage, requiring robust organization, sound judgment, and a detail-oriented approach when working with employees, union representatives, leaders, and visitors.

The successful candidate will help keep records accurate, schedules current, and workplace communications moving efficiently while contributing to a well-run office.

Responsibilities: • Support labour relations staff and department leadership by preparing correspondence, organizing records, and ensuring documents are properly completed, distributed, and retained. • Maintain accurate electronic and paper filing systems, including grievance, discipline, and arbitration documentation, while protecting sensitive information in line with privacy expectations. • Monitor incoming union-related requests and labour relations deadlines,



confirm required details, and follow up to help ensure timely responses and dependable recordkeeping. • Coordinate internal communications and scheduling activities, such as all-staff notices, manager on-call updates, training arrangements, meeting logistics, and catering requirements. • Review administrative submissions related to employee leave, workforce requests, pay claims, vacation advances, and board status changes, and process updates with accuracy. • Provide reception coverage as needed by welcoming visitors, managing sign-ins and visitor passes, directing inquiries, and supporting meeting room bookings. • Handle incoming and outgoing mail, courier items, office supply needs, and travel or hotel arrangements to support smooth daily operations. • Update spreadsheets, trackers, and other administrative records, reconcile the corporate credit card, and assist with special projects as assigned.

📌 Labour Relations Assistant & Reception (Vancouver)
🏢 Robert Half
📍 Vancouver