Accounts Payable Administrator We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary.

Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.

Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced setting.

Your success will be defined by your ability to: High-volume invoice processing (80–100 invoices daily) with strong accuracy using Quick

Books and Procore.

Manage dual-entry processing and invoice workflows between Procore approval workflows and Quick

Books.

Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.





Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.

Support account reconciliations and assist with year-end close and holiday coverage activities.

Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.

Your Strengths Include: 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.

Mandatory software requirement: Strong hands-on proficiency with Quick

Books ; prior experience with Procore is considered a strong asset.

Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.

Self-starter mindset with proven ability to hit the ground running with minimal oversight.

Strong communication skills for liaising with Project Managers, internal teams, and external vendors.

📌 Accounts Payable Administrator (Calgary)
🏢 RECRUITMENT PARTNERS
📍 Calgary